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The Disciplinary Suspension Letter is a crucial document in Philippine employment practice, used when an employee has committed infractions warranting temporary removal from duty as a disciplinary measure. It must comply with the Labor Code of the Philippines, particularly Articles 297 and 292, and follow the "twin notice rule" mandated by jurisprudence. The document is issued after proper investigation and providing the employee an opportunity to explain their side. It typically follows a show-cause notice and is part of progressive discipline documentation. The letter must clearly state the violation, duration of suspension, and implications on employment terms. It serves as both a corrective measure and legal documentation, protecting the company in case of future labor disputes while ensuring employee rights are respected under Philippine law.

1. Letter Header: Company letterhead, date, and formal addressing to the employee including their full name, position, and department

2. Subject Line: Clear indication that this is a Notice of Disciplinary Suspension

3. Introduction: Reference to previous investigation, show cause notice, and employee's response (if any)

4. Details of Violation: Specific description of the misconduct or violation, including dates, incidents, and relevant company policies violated

5. Findings: Summary of the investigation results and basis for the decision to suspend

6. Suspension Details: Clear statement of the suspension period, start and end dates, and implications on salary and benefits

7. Warning Statement: Statement indicating that future violations may result in more severe disciplinary action

8. Return to Work: Instructions for returning to work after the suspension period

9. Closure: Signature lines for authorized company representative and acknowledgment of receipt by employee