The Enrollment Agreement Form is a crucial document used by educational institutions in the Philippines to formalize the admission and enrollment of students. This legally binding contract outlines the rights, responsibilities, and obligations of both the educational institution and the student or their legal guardian. The agreement typically includes detailed information about tuition fees, payment terms, academic policies, conduct requirements, and other essential terms of enrollment. It must comply with various Philippine regulations, including the Education Act of 1982, Data Privacy Act, and specific guidelines from CHED (Commission on Higher Education) or DepEd (Department of Education), depending on the educational level. This document is particularly important as it serves as the primary reference point for resolving any disputes or misunderstandings that may arise during the student's enrollment period.
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1. Parties: Identification of the educational institution and the student (and parent/guardian if the student is a minor)
2. Background: Brief context about the educational institution, its accreditation, and the purpose of the enrollment agreement
3. Definitions: Key terms used throughout the agreement including academic terms, payment periods, and other relevant terminology
4. Term and Academic Year: Specification of the academic year, semester/term dates, and duration of the agreement
5. Admission Requirements: Documentation and prerequisites required for enrollment
6. Tuition and Other Fees: Detailed breakdown of all fees, payment schedules, and payment methods
7. Academic Policies: Policies on attendance, grading system, promotion/retention, and academic requirements
8. Rights and Responsibilities: Obligations and rights of both the institution and the student
9. Code of Conduct: Expected behavior, disciplinary procedures, and consequences of violations
10. Data Privacy and Confidentiality: Terms regarding the collection, use, and protection of student information
11. Withdrawal and Refund Policies: Procedures and terms for withdrawal and refund calculations
12. Force Majeure: Provisions for circumstances beyond control (natural disasters, pandemics, etc.)
13. Amendment Provisions: Process for modifying the agreement terms
14. Governing Law: Specification of Philippine law as governing law and jurisdiction
15. Signature Block: Space for signatures of all parties, including witnesses if required
1. Special Education Services: Required for institutions offering special education programs or accommodations for students with special needs
2. Dormitory/Housing Provisions: Required for institutions offering student housing or dormitory facilities
3. Sports Program Participation: Required for institutions with varsity or competitive sports programs
4. International Student Provisions: Required for institutions accepting international students, including visa requirements
5. Scholarship Terms: Required for students receiving scholarships or financial aid
6. Work-Study Programs: Required for institutions offering work-study arrangements
7. Distance Learning Provisions: Required for institutions offering online or hybrid learning options
8. Laboratory and Equipment Use: Required for programs involving specialized equipment or laboratory facilities
1. Schedule A - Fee Structure: Detailed breakdown of tuition, miscellaneous fees, and other charges
2. Schedule B - Academic Calendar: Detailed academic calendar including class days, holidays, and examination periods
3. Schedule C - Required Documents: List of required documents for enrollment and registration
4. Schedule D - Medical Requirements: Health certificates and vaccination requirements
5. Schedule E - Uniform and Equipment Requirements: Specifications for required uniforms, books, and other materials
6. Appendix 1 - Student Handbook Summary: Key excerpts from the student handbook referenced in the agreement
7. Appendix 2 - Data Privacy Notice: Detailed information about data collection and processing practices
8. Appendix 3 - Campus Maps and Facilities: Layout of school facilities and important locations
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