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Framework Agreement In Procurement Template for Philippines

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Key Requirements PROMPT example:

Framework Agreement In Procurement

"I need a Framework Agreement in Procurement for a 2-year IT equipment supply arrangement starting March 2025, with quarterly call-offs and the possibility of mini-competitions between three pre-qualified suppliers, compliant with Philippine procurement regulations."

Document background
The Framework Agreement In Procurement is a strategic procurement tool utilized in the Philippine public sector, designed to optimize the acquisition of commonly required goods and services. This document type is specifically regulated under Republic Act No. 9184 and its Implementing Rules and Regulations, with detailed procedures outlined in Annex G. It is particularly valuable when a procuring entity anticipates repeated procurements of similar items over a period, typically ranging from six months to three years. The agreement sets out standardized terms, conditions, and pricing structures while allowing flexibility in order quantities and delivery schedules. This procurement method reduces administrative burden, ensures price stability, and streamlines the procurement process while maintaining compliance with Philippine procurement laws and regulations.
Suggested Sections

1. Parties: Identification of the Procuring Entity and the Supplier/Service Provider, including their legal capacities and addresses

2. Background: Context of the framework agreement, including the procurement process reference and basis for establishment

3. Definitions: Definitions of key terms used throughout the agreement, including technical procurement terms and Framework Agreement-specific terminology

4. Scope of Framework Agreement: Details of goods/services covered, duration, and estimated quantities

5. Framework Agreement Mechanics: Procedures for call-offs, ordering, and implementation of mini-competitions if applicable

6. Terms and Conditions: General terms governing the relationship, including pricing mechanisms, quality standards, and delivery requirements

7. Performance Security: Requirements for performance security, forms accepted, and conditions for release/forfeiture

8. Ordering Procedure: Detailed process for placing orders under the framework agreement

9. Delivery and Payment Terms: Timeframes for delivery, acceptance procedures, and payment mechanisms

10. Warranties and Representations: Standard warranties for goods/services and representations of parties

11. Contract Administration: Procedures for managing the agreement, including monitoring and reporting requirements

12. Dispute Resolution: Procedures for resolving disputes between parties

13. Term and Termination: Duration of the agreement, renewal options, and termination provisions

14. General Provisions: Standard clauses including notices, amendments, governing law, and entire agreement provisions

Optional Sections

1. Multi-Year Contracting Provisions: Required when the framework agreement spans multiple fiscal years, addressing budget allocation and continuity

2. Mini-Competition Procedures: Included when the framework allows for mini-competitions among suppliers

3. Foreign Currency Provisions: Required for international suppliers or foreign currency transactions

4. Intellectual Property Rights: Needed when the procurement involves software, designs, or other IP-sensitive items

5. Data Protection and Confidentiality: Required when the agreement involves handling of sensitive or personal data

6. Green Procurement Provisions: Included when environmental considerations are part of the procurement requirements

7. Emergency Provisions: Special terms for emergency situations or force majeure events

8. Subcontracting Terms: Required when subcontracting is permitted under the agreement

Suggested Schedules

1. Schedule 1: Technical Specifications: Detailed specifications of goods or services covered by the framework agreement

2. Schedule 2: Price Schedule: Pricing details, including base prices, adjustment mechanisms, and discount structures

3. Schedule 3: Key Performance Indicators: Performance metrics and measurement criteria

4. Schedule 4: Order Form Template: Standard template for placing orders under the framework agreement

5. Schedule 5: Delivery Locations: List of approved delivery locations and specific requirements for each

6. Schedule 6: Implementation Timeline: Timeline for framework agreement implementation and key milestones

7. Appendix A: Required Forms and Templates: Collection of standard forms for operations under the framework agreement

8. Appendix B: Quality Assurance Requirements: Detailed quality standards and testing procedures

9. Appendix C: Reporting Requirements: Templates and schedules for required reports

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions


















































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Relevant Industries

Government and Public Sector

Information Technology

Healthcare and Medical Supplies

Construction and Infrastructure

Office Supplies and Equipment

Professional Services

Transportation and Logistics

Energy and Utilities

Education

Defense and Security

Relevant Teams

Procurement

Legal

Finance

Compliance

Supply Chain

Operations

Risk Management

Contract Administration

Technical Evaluation

Budget and Planning

Relevant Roles

Procurement Manager

Contract Administrator

Legal Counsel

Supply Chain Manager

Purchasing Officer

Bids and Awards Committee Chairperson

Chief Financial Officer

Compliance Officer

Budget Officer

Project Manager

Technical Evaluation Officer

Government Procurement Practitioner

Risk Management Officer

Operations Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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