The Hazard Identification Form is a crucial workplace safety document required under Philippine law, specifically mandated by Republic Act No. 11058 and its implementing rules and regulations through DOLE Department Order No. 198-18. This document must be completed as part of an organization's regular safety assessment process, whenever new processes or equipment are introduced, or when significant workplace changes occur. The form captures essential information about potential workplace hazards, their associated risks, existing control measures, and required actions for risk mitigation. It serves as both a legal compliance document and a practical tool for maintaining workplace safety standards in accordance with Philippine regulations. The importance of proper hazard identification is emphasized by DOLE's strict enforcement of occupational safety and health standards, making this form a fundamental component of any organization's safety management system.
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1. Document Information: Form number, date, revision number, and document control information
2. Workplace Details: Company name, site location, department/area being assessed
3. Assessment Team: Names and positions of personnel conducting the hazard identification
4. Work Activity Description: Detailed description of the work process or area being assessed
5. Hazard Categories: Structured checklist of hazard types (physical, chemical, biological, ergonomic, psychological)
6. Hazard Details: Specific hazards identified, their location, and nature of the risk
7. Risk Assessment: Initial risk rating using likelihood and consequence matrix
8. Existing Control Measures: Current controls in place to minimize identified risks
9. Recommended Actions: Proposed additional control measures and improvements
10. Action Priority: Urgency rating and timeline for implementing control measures
11. Responsibilities: Assignment of personnel responsible for implementing controls
12. Review and Approval: Sign-off section for relevant authorities and safety officers
1. Emergency Response Procedures: Specific emergency protocols related to identified hazards - include for high-risk activities
2. Environmental Impact Assessment: Environmental considerations of identified hazards - include when operations may affect the environment
3. Equipment/Machinery Details: Specific equipment-related hazards - include for mechanical/industrial operations
4. Personal Protective Equipment (PPE) Requirements: Detailed PPE specifications - include for hazards requiring specific protective equipment
5. Training Requirements: Specific training needs identified during assessment - include when specialized training is needed
6. Chemical Inventory: List of hazardous substances - include when chemical hazards are present
7. Contractor Requirements: Special considerations for contractors - include when external workers are involved
1. Risk Assessment Matrix: Standard matrix for evaluating risk levels based on likelihood and consequence
2. Hazard Pictograms: Standard GHS hazard symbols and their meanings
3. Control Measures Hierarchy: Hierarchy of controls reference guide
4. Incident Report Form: Template for reporting incidents related to identified hazards
5. Safety Data Sheets (SDS): Relevant SDS for hazardous materials identified
6. Area Maps: Workplace layouts marking hazard locations and emergency equipment
7. Review Schedule: Timeline for periodic review of hazard controls
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