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Notice Of Disciplinary Action Form Template for Philippines

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Key Requirements PROMPT example:

Notice Of Disciplinary Action Form

"I need a Notice of Disciplinary Action Form for an IT employee who has violated our data security protocols multiple times, with the most recent incident occurring on January 15, 2025; this should be a final warning before termination."

Document background
The Notice of Disciplinary Action Form is a crucial document in Philippine employment law, designed to formally document and communicate disciplinary measures taken against employees. This document is required whenever an employer needs to address workplace violations, misconduct, or performance issues that warrant formal disciplinary action. It must strictly adhere to Philippine Labor Code requirements, particularly regarding due process and the twin notice rule. The form serves multiple purposes: it provides clear documentation of the incident and proposed action, ensures legal compliance, protects both employer and employee rights, and creates an official record for HR purposes. The document is essential for maintaining proper employment records and can be crucial evidence if disputes escalate to labor tribunals or courts.
Suggested Sections

1. Document Header: Company letterhead, document title, date, and reference number for proper documentation and tracking

2. Employee Information: Complete details of the employee including full name, employee ID, position, department, and immediate supervisor

3. Violation Details: Specific description of the infraction or violation, including date, time, and location of the incident

4. Company Policies Violated: Clear reference to specific company policies, rules, or regulations that were violated

5. Previous Warnings/Actions: Documentation of any previous related infractions, warnings, or disciplinary actions

6. Proposed Disciplinary Action: Clear statement of the disciplinary measure being imposed or considered

7. Basis for Action: Explanation of why the specific disciplinary action was chosen, citing company policies and relevant laws

8. Employee Rights: Statement of the employee's rights to respond and appeal the disciplinary action

9. Response Requirements: Specific timeframe and method for the employee to submit their explanation or response

10. Acknowledgment Section: Space for signatures of all relevant parties, including the employee, HR representative, and department head

Optional Sections

1. Performance Improvement Plan: Include when the disciplinary action requires specific corrective actions or behavioral improvements

2. Witness Statement Section: Add when there are witnesses to the incident who have provided statements

3. Investigation Findings: Include when a formal investigation was conducted prior to the disciplinary action

4. Union Representative Section: Required only if the employee is covered by a collective bargaining agreement

5. Probationary Terms: Include when the disciplinary action includes placing the employee on probation

6. Return to Work Requirements: Add when the disciplinary action includes suspension and specific conditions for return to work

Suggested Schedules

1. Evidence Documentation: Copies of relevant evidence supporting the disciplinary action (e.g., incident reports, CCTV footage descriptions, email trails)

2. Previous Warning Records: Copies of previous warning letters or disciplinary actions referenced in the main notice

3. Relevant Company Policies: Excerpts of specific company policies that were violated

4. Investigation Report: Detailed findings from any investigation conducted, if applicable

5. Witness Statements: Written statements from witnesses, if any

6. Employee Performance Records: Relevant performance evaluations or incident reports that support the disciplinary action

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























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Relevant Industries

Manufacturing

Retail

Banking and Finance

Information Technology

Healthcare

Education

Hospitality

Construction

Business Process Outsourcing

Transportation and Logistics

Telecommunications

Real Estate

Mining and Resources

Food and Beverage

Professional Services

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Labor Relations

Operations

Management

Administration

Relevant Roles

Human Resources Manager

HR Business Partner

Employee Relations Manager

Legal Counsel

Compliance Officer

Department Manager

Line Supervisor

HR Director

Operations Manager

General Manager

Labor Relations Specialist

HR Administrator

Chief Human Resources Officer

Department Head

Team Leader

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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