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The Notification of Termination is a crucial document in Philippine employment law that formalizes the end of an employment relationship. It must be issued in compliance with the Labor Code of the Philippines and various DOLE regulations, which require specific procedures and content to ensure valid termination. This document is used when an employer needs to terminate an employee for just or authorized causes, requiring detailed documentation of the grounds for termination, prior warnings or investigations, and final settlement terms. The notification must demonstrate adherence to both substantive and procedural due process, including proper notice and opportunity for the employee to respond. Under Philippine jurisdiction, improper termination procedures can result in claims of illegal dismissal, making this document essential for protecting both employer and employee rights.

1. Letter Header: Company letterhead, date, and complete contact information of both the sender and recipient

2. Subject Line: Clear indication that this is a Notice of Termination

3. Salutation: Formal greeting addressing the employee by their full name and title

4. Notice of Decision: Clear statement of the termination decision and its effective date

5. Legal Basis: Specific grounds for termination under Philippine Labor Code Articles 297-299

6. Factual Basis: Detailed explanation of the specific incidents or circumstances leading to termination

7. Prior Warnings/Actions: Reference to any previous warnings, investigations, or corrective actions taken

8. Final Instructions: Clear directions regarding the employee's last day, return of company property, and exit procedures

9. Financial Information: Details of final pay, separation benefits, and other monetary considerations

10. Closing: Formal closing with complete signature block of the authorized company representative