The Property Management Contract Agreement is a crucial document used in the Philippine real estate industry when property owners wish to delegate the management and operation of their real estate assets to professional property management companies. This agreement, governed by Philippine law including the Real Estate Service Act (RESA) and the Civil Code, is essential for both commercial and residential properties where professional management is required. It typically includes detailed provisions for property maintenance, tenant relations, financial management, reporting requirements, and operational procedures. The document ensures compliance with local regulations while protecting the interests of both the property owner and the management company. It's particularly relevant for properties requiring professional management such as commercial buildings, residential complexes, shopping centers, and mixed-use developments, where day-to-day operations need specialized expertise and systematic management approaches.
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1. Parties: Identifies and provides full details of the property owner and the property management company, including registration numbers and addresses
2. Background: Establishes the context of the agreement, including brief description of the property and the owner's desire to engage professional management services
3. Definitions: Defines key terms used throughout the agreement to ensure clear interpretation
4. Appointment and Term: Formal appointment of the property manager, specifying the initial term and any renewal provisions
5. Scope of Services: Comprehensive list of property management services to be provided, including maintenance, tenant management, and financial responsibilities
6. Property Manager's Responsibilities: Detailed obligations of the property manager, including reporting requirements, maintenance standards, and operational procedures
7. Owner's Responsibilities: Obligations of the property owner, including funding requirements and decision-making authorities
8. Fees and Payment Terms: Management fees, payment schedule, reimbursable expenses, and payment procedures
9. Insurance and Liability: Required insurance coverage and allocation of liability between parties
10. Termination: Grounds for termination, notice requirements, and post-termination obligations
11. Confidentiality: Obligations regarding confidential information and data protection
12. General Provisions: Standard clauses including governing law, dispute resolution, force majeure, and notices
1. Emergency Services: Details specific procedures and authorities for emergency situations - include for properties requiring 24/7 emergency response
2. Special Facilities Management: For properties with special facilities like swimming pools, gyms, or function rooms - details specific management requirements
3. Marketing Services: Include when the property manager is responsible for marketing vacant units or the property itself
4. Development and Renovation: For properties planning major renovations or development projects - outlines additional responsibilities and procedures
5. Staff Management: When the property requires on-site staff - details hiring, supervision, and management responsibilities
6. Environmental Compliance: For properties requiring specific environmental management or certification
7. Security Services: Detailed security requirements for high-security properties or those in sensitive locations
1. Property Details: Detailed description of the property, including address, land title details, and physical characteristics
2. Scope of Services Matrix: Detailed breakdown of services with responsibility matrix between owner and manager
3. Fee Schedule: Detailed breakdown of all fees, charges, and commission structures
4. Key Performance Indicators: Performance metrics and standards for evaluating property management services
5. Operating Budget: Initial or sample annual operating budget for the property
6. Maintenance Schedule: Preventive maintenance schedule and procedures
7. Emergency Procedures: Detailed emergency response procedures and contact information
8. Required Insurance: Specific insurance requirements including types of coverage and minimum amounts
9. Property Staff Structure: Organization chart and job descriptions for on-site staff
10. Report Templates: Templates for required periodic reports and documentation
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