The Solicitation Letter With Control Number is a crucial document in Philippine fundraising activities, required by law for organizations seeking to solicit donations or support from the public. This document type emerged from the need to regulate and legitimize fundraising activities, as mandated by Presidential Decree No. 1564 and DSWD Memorandum Circular No. 17 Series of 2014. Organizations must obtain a control number from the DSWD before conducting any solicitation activities, making this document essential for legal compliance. The letter serves multiple purposes: it validates the legitimacy of the fundraising campaign, protects donors from fraudulent solicitations, and ensures transparency in fund utilization. Used primarily by non-profit organizations, charitable institutions, and other authorized entities, the document must contain specific elements including the organization's credentials, project details, intended beneficiaries, and clear financial objectives.
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1. Letter Header with Control Number: Official letterhead, date, control number issued by DSWD, and tracking information
2. Recipient Details: Complete name and address of the intended recipient/potential donor
3. Salutation: Formal greeting to the recipient
4. Purpose Statement: Clear statement of the solicitation's purpose and intended beneficiaries
5. Organization Introduction: Brief introduction of the soliciting organization and its credentials
6. Project Description: Detailed explanation of the specific project or cause requiring funding
7. Financial Request: Clear statement of the amount being solicited or nature of requested support
8. Fund Utilization: Explanation of how the solicited funds will be used
9. Legal Compliance Statement: Statement confirming DSWD authorization and control number validity
10. Contact Information: Complete contact details for follow-up questions or responses
11. Closing and Signature: Professional closing, with authorized signatory's name, title, and signature
1. Previous Achievement Summary: Include when organization has relevant past successful projects to build credibility
2. Donation Methods: Add when multiple payment or donation options are available
3. Tax Benefit Information: Include when donations qualify for tax deductions
4. Recognition Options: Add when offering donor recognition programs or acknowledgment methods
5. Urgency Statement: Include when there's a specific deadline or immediate need
6. Corporate Social Responsibility Alignment: Add when soliciting from corporate donors to show alignment with their CSR goals
1. DSWD Permit: Copy of valid DSWD solicitation permit
2. Project Budget: Detailed breakdown of project costs and fund allocation
3. Organization Credentials: Registration certificates, licenses, and proof of good standing
4. Previous Project Documentation: Photos, testimonials, or reports from similar past projects
5. Bank Account Details: Official bank account information for donations
6. Board Resolution: Authorization for the solicitation campaign from the organization's board
Relevant legal definitions
Clauses
Relevant Industries
Non-profit
Education
Healthcare
Social Services
Religious Organizations
Disaster Relief
Environmental Conservation
Arts and Culture
Community Development
Humanitarian Aid
Youth Development
Elder Care
Relevant Teams
Legal
Finance
Compliance
Development
Public Relations
Corporate Communications
Community Relations
Grant Administration
Project Management
Executive Leadership
Donor Relations
Corporate Social Responsibility
Relevant Roles
Executive Director
Development Officer
Fundraising Manager
Compliance Officer
Program Director
Grant Writer
Legal Counsel
Finance Manager
Non-profit Administrator
Public Relations Manager
Campaign Coordinator
Corporate Social Responsibility Manager
Donor Relations Manager
Community Outreach Coordinator
Board Member
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