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Standard Request For Proposal Template for Philippines

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Key Requirements PROMPT example:

Standard Request For Proposal

"I need a Standard Request for Proposal for procuring a new enterprise-wide IT infrastructure system, including hardware and software components, with implementation to begin by March 2025; the RFP should emphasize cybersecurity requirements and include provisions for regular system updates."

Document background
The Standard Request For Proposal (RFP) is a fundamental procurement document used in the Philippines when an organization needs to solicit comprehensive proposals for goods, services, or works. This document is structured in accordance with Republic Act 9184 (Government Procurement Reform Act) and its Implementing Rules and Regulations, ensuring compliance with Philippine procurement laws. It is typically used for complex purchases where factors beyond price, such as technical capability and methodology, need to be evaluated. The RFP package includes detailed specifications, evaluation criteria, submission requirements, and contract terms, enabling potential bidders to prepare responsive proposals while ensuring transparency and fair competition in the procurement process.
Suggested Sections

1. Introduction and General Information: Overview of the procurement entity and the purpose of the RFP

2. Project Overview: Brief description of the project, objectives, and expected outcomes

3. Instructions to Bidders: Detailed guidelines on proposal preparation, submission requirements, and evaluation process

4. Eligibility Requirements: Mandatory qualifications and documents required from bidders

5. Scope of Work: Detailed description of required services, deliverables, and technical specifications

6. Proposal Format and Content Requirements: Structure and required components of technical and financial proposals

7. Evaluation Criteria: Detailed breakdown of how proposals will be evaluated and scored

8. Terms and Conditions: General and specific conditions governing the procurement process

9. Submission Instructions: Deadlines, format, and method of proposal submission

10. Contract Terms: Key contractual provisions that will be included in the final agreement

Optional Sections

1. Pre-bid Conference Details: Information about pre-bid meetings and site visits, included when such events are planned

2. Industry-Specific Requirements: Special requirements or certifications for specific industries or technical projects

3. Environmental Requirements: Environmental compliance and sustainable practice requirements, used for projects with environmental impact

4. Local Content Requirements: Details of required local participation or content, used when applicable under Philippine law

5. Security Requirements: Special security clearances or requirements, included for sensitive or high-security projects

6. Alternative Proposal Guidelines: Guidelines for submitting alternative solutions, included when alternatives are acceptable

7. Joint Venture Guidelines: Specific requirements for joint venture proposals, included when JVs are allowed

Suggested Schedules

1. Schedule A - Technical Specifications: Detailed technical requirements and specifications

2. Schedule B - Price Schedule Format: Standardized format for submitting financial proposals

3. Schedule C - Qualification Forms: Standard forms for submitting company qualifications and experience

4. Schedule D - Contract Template: Draft contract that will be executed with the winning bidder

5. Appendix 1 - Standard Bidding Forms: Collection of required forms including bid security, performance security forms

6. Appendix 2 - Past Performance Template: Format for presenting previous relevant project experience

7. Appendix 3 - Key Personnel Forms: Templates for submitting information about proposed project team members

8. Appendix 4 - Compliance Checklist: Checklist of all required documents and submissions

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions














































Clauses








































Relevant Industries

Government and Public Sector

Construction and Infrastructure

Information Technology

Healthcare

Education

Transportation

Energy

Telecommunications

Professional Services

Manufacturing

Environmental Services

Defense and Security

Agriculture

Financial Services

Relevant Teams

Procurement

Legal

Finance

Operations

Project Management

Business Development

Technical Services

Compliance

Risk Management

Supply Chain

Quality Assurance

Relevant Roles

Procurement Manager

Contract Administrator

Project Manager

Bid Manager

Legal Counsel

Technical Specialist

Finance Manager

Compliance Officer

Business Development Manager

Operations Manager

Supply Chain Manager

Risk Manager

Quality Assurance Manager

Chief Financial Officer

Program Director

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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