The Supplier Declaration Form is a crucial document in Philippine business operations, designed to establish and verify supplier credentials and compliance with local regulations. This document is typically required during supplier onboarding processes or periodic supplier reviews, containing comprehensive declarations about business legitimacy, regulatory compliance, and operational capabilities. The form addresses requirements under Philippine law, including compliance with the Government Procurement Reform Act (RA 9184), Consumer Act, and Anti-Graft and Corrupt Practices Act. It serves as a risk management tool for organizations to assess supplier reliability and ensure compliance with local legal and regulatory frameworks. The document typically requires regular updates to reflect changes in supplier circumstances or regulatory requirements.
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1. Supplier Information: Basic details including registered company name, business address, contact information, tax identification numbers, and business registration details
2. Legal Status Declaration: Declaration of business entity type, ownership structure, and confirmation of authority to conduct business in the Philippines
3. Regulatory Compliance: Declarations regarding compliance with Philippine laws, including business permits, licenses, and tax obligations
4. Product/Service Information: Overview of products or services offered, including relevant certifications and quality standards
5. Financial Declaration: Basic financial information including bank details and tax compliance status
6. Ethics and Anti-Corruption: Declarations regarding anti-corruption compliance and ethical business practices
7. Environmental Compliance: Statement of compliance with environmental regulations and standards
8. Data Privacy Commitment: Declaration of compliance with the Data Privacy Act and data protection measures
9. Certification and Signature: Final declaration of truth and accuracy, with authorized signatory details
1. Industry-Specific Certifications: Additional section for suppliers in regulated industries (e.g., food, pharmaceuticals, construction) to declare specific licenses and certifications
2. Export Compliance: For suppliers engaged in international trade, declarations regarding export licenses and compliance with international trade regulations
3. Labor Practices: For suppliers with significant workforce, declarations regarding labor law compliance and fair employment practices
4. Quality Management Systems: For suppliers requiring specific quality certifications, details of quality management systems and certifications
5. Indigenous Peoples Representation: For suppliers working in areas with indigenous peoples or claiming indigenous status, relevant declarations and certifications
6. SME Status Declaration: For small and medium enterprises, specific declarations regarding SME status and applicable benefits
1. Schedule A - Business Registration Documents: List of attached business registration certificates, permits, and licenses
2. Schedule B - Technical Capabilities: Detailed information about technical capabilities, equipment, facilities, and personnel
3. Schedule C - Product/Service Details: Detailed specifications of products or services offered
4. Schedule D - Certification Copies: Copies of relevant certifications, accreditations, and quality standards
5. Schedule E - Financial Information: Additional financial information including bank references and credit terms
6. Appendix 1 - Terms and Conditions: Standard terms and conditions for supplier engagement
7. Appendix 2 - Code of Conduct: Supplier code of conduct and ethical guidelines
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Retail
Construction
Information Technology
Agriculture
Healthcare
Food and Beverage
Electronics
Telecommunications
Transportation and Logistics
Mining
Energy
Professional Services
Automotive
Textile and Garments
Pharmaceutical
Relevant Teams
Procurement
Legal
Compliance
Finance
Supply Chain
Operations
Quality Assurance
Risk Management
Vendor Management
Internal Audit
Due Diligence
Sustainability
Relevant Roles
Procurement Manager
Supply Chain Director
Vendor Management Specialist
Compliance Officer
Legal Counsel
Risk Management Officer
Operations Manager
Quality Assurance Manager
Chief Financial Officer
Purchasing Officer
Contract Administrator
Supplier Relationship Manager
Due Diligence Officer
Sustainability Officer
Corporate Secretary
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