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The Booking Cancellation Letter is a crucial document used in Pakistani business practice when a customer or service provider needs to formally terminate a previously arranged booking or reservation. This document type is essential for maintaining clear communication and legal compliance under Pakistani law, particularly the Contract Act 1872 and provincial consumer protection regulations. The letter serves multiple purposes: it provides written proof of the cancellation request, protects both parties' legal interests, and facilitates any necessary refund processes. Typically used across various sectors from hospitality to professional services, the Booking Cancellation Letter should clearly state the booking details, reason for cancellation, and any applicable refund expectations. It's particularly important in situations where advance payments have been made or where there are specific cancellation policies in place.

1. Sender's Details: Full name, address, and contact information of the person/entity sending the cancellation notice

2. Date: The date when the cancellation letter is written

3. Recipient's Details: Full name, address, and contact information of the service provider/business

4. Booking Reference: Clear identification of the booking being cancelled including booking number, date, and service type

5. Cancellation Statement: Clear and unambiguous statement of cancellation

6. Reason for Cancellation: Brief explanation of why the booking is being cancelled

7. Refund Request: Details of any deposit or payment made and request for refund if applicable

8. Closing: Professional closing statement with signature block