The Employee Termination Form is a crucial document used in Pakistan when an employer needs to formally end an employment relationship. It must comply with the Industrial and Commercial Employment (Standing Orders) Ordinance 1968 and other relevant labor laws of Pakistan. This document is essential for properly documenting the termination process, whether due to performance issues, redundancy, misconduct, or other valid reasons recognized under Pakistani law. The form includes critical information such as termination date, notice period, final settlement details, and return of company property. It serves as both a legal record and a practical tool for ensuring all termination-related matters are properly addressed, helping organizations maintain compliance while managing their workforce effectively.
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1. Company Letterhead and Date: Official company letterhead with full contact details and date of issuance
2. Employee Information: Full name, employee ID, designation, and department of the employee being terminated
3. Subject Line: Clear indication that this is a termination notice
4. Termination Statement: Clear statement of employment termination with effective date
5. Reason for Termination: Brief explanation of the grounds for termination in accordance with Pakistani labor laws
6. Notice Period: Details of the notice period or payment in lieu of notice
7. Final Settlement: Information about final salary, benefits, and dues to be settled
8. Company Property: List of company properties to be returned before final clearance
9. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
10. Authorization: Signature block for authorized company representative
1. Performance History Summary: Include when termination is performance-related, summarizing key performance issues and previous warnings
2. Severance Package: Details of any additional compensation or benefits being offered beyond statutory requirements
3. Gardening Leave: Include when employee is being placed on garden leave during notice period
4. Post-Employment Restrictions: Reminder of non-compete or non-solicitation obligations, if applicable from employment contract
5. Continuation of Benefits: Include if certain benefits will continue for a specified period post-termination
6. Appeal Rights: Information about internal appeal procedures, if company policy allows
7. References: Company's policy regarding future employment references
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, leave encashment, and other dues
2. Company Property Checklist: Itemized list of company assets to be returned with acknowledgment format
3. Benefit Status Summary: Detailed information about the status of various benefits and their treatment post-termination
4. Clearance Form: Form requiring signatures from various departments confirming no pending dues/issues
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