The Late Fee Notice is an essential business document used when payments become overdue in Pakistan's business environment. It serves as a formal reminder and demand for payment, typically issued after the payment deadline has passed and before initiating legal proceedings. The document must comply with Pakistani legislation, including the Contract Act 1872 and Interest Act 1839, while considering both conventional and Islamic banking principles where applicable. The notice includes critical information such as the original amount due, calculation of late fees, total amount payable, and payment instructions. It's a crucial tool for maintaining cash flow and establishing a clear record of payment demands, which may be necessary for potential future legal actions. The document can be customized based on the creditor-debtor relationship, payment history, and the specific sector's requirements.
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1. Recipient Details: Full name and address of the debtor, including any reference numbers
2. Subject Line: Clear indication that this is a Late Fee Notice with relevant invoice/account numbers
3. Original Payment Details: Information about the original invoice, due date, and amount
4. Late Fee Calculation: Clear breakdown of the late fee calculation and the legal basis for charging it
5. Total Amount Due: Combined total of original amount and late fees
6. Payment Instructions: Clear instructions on how and when to make the payment
7. Contact Information: Details of whom to contact for queries or payment arrangements
1. Payment History: Include when there's a pattern of late payments that needs to be addressed
2. Payment Plan Options: Include when willing to offer installment payments or other arrangements
3. Legal Consequences: Include when previous notices have been ignored or for significant overdue amounts
4. Islamic Banking Compliance Statement: Include when dealing with Islamic banking institutions or customers requiring Shariah-compliant terms
1. Schedule A - Payment Calculation: Detailed breakdown of original amount, late fees, and total due
2. Schedule B - Late Fee Calculation Method: Explanation of how late fees were calculated, including applicable rates and time periods
3. Appendix 1 - Copy of Original Invoice: Attachment of the original invoice or payment demand
4. Appendix 2 - Payment History: Optional detailed record of payment history and previous communications
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