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1. Letter Header: Company letterhead, date, reference number, and recipient's complete address
2. Subject Line: Clear indication that this is a Security Contract Termination Notice
3. Contract Reference: Details of the original security contract including date, contract number, and parties involved
4. Termination Statement: Clear and unambiguous statement of contract termination with specific effective date
5. Notice Period: Confirmation of notice period being given as per contract terms
6. Final Settlement: Information about final payment terms and settlement of accounts
7. Handover Requirements: Instructions for handover of security-related equipment, passes, or documents
8. Closing: Professional closing with signature block and company details
1. Reason for Termination: Include when there's a need to document specific reasons for contract termination
2. Performance Summary: Add when providing feedback on service quality or documenting performance issues
3. Confidentiality Reminder: Include when there's sensitive information or specific confidentiality obligations to reinforce
4. Transition Plan: Add when there's a need for specific handover procedures to new security provider
5. Outstanding Issues: Include when there are unresolved matters or disputes that need to be addressed
6. Future Reference: Add when willing to provide references or maintaining possibility of future engagement
1. Final Payment Schedule: Detailed breakdown of final payments, including any pending dues or adjustments
2. Equipment Inventory List: List of security equipment, assets, or materials to be returned
3. Compliance Certificate: Documentation confirming compliance with all contractual obligations up to termination
4. Contact Handover List: List of relevant contact persons and handover procedures for ongoing security matters
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