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1. Letter Header: Including sender's details, recipient's details, date, and reference number
2. Subject Line: Clear indication that this is a contract termination notice
3. Contract Reference: Details of the original contract including date, parties, and contract reference number
4. Breach Description: Specific details of the breach(es) including dates, nature of breach, and reference to relevant contract clauses
5. Previous Communications: Reference to any previous notices, warnings, or communications regarding the breach
6. Termination Statement: Clear and unambiguous statement of contract termination, citing relevant contract clauses and legal provisions
7. Effective Date: Specific date when the termination takes effect
8. Immediate Actions Required: List of actions the breaching party must take immediately
9. Closing: Formal closing, signature block, and company details
1. Outstanding Payments: Include when there are pending financial obligations or claims for damages
2. Return of Property: Include when there is company property, documents, or confidential information to be returned
3. Ongoing Obligations: Include when certain contract obligations survive termination (e.g., confidentiality, non-compete)
4. Legal Consequences: Include when specific legal actions will be pursued
5. Cure Period: Include if offering a final opportunity to remedy the breach
6. Dispute Resolution: Include when specific dispute resolution procedures are required by the original contract
1. Schedule A - Breach Evidence: Documentation evidencing the breach, including dates, incidents, and supporting materials
2. Schedule B - Communication History: Chronological list of all relevant communications regarding the breach
3. Schedule C - Outstanding Obligations: Detailed list of any pending obligations, payments, or deliverables
4. Schedule D - Contract Extracts: Relevant excerpts from the original contract regarding termination rights and breach consequences
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Risk Management
Corporate Affairs
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Executive Leadership
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Corporate Governance
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Contract Manager
Chief Legal Officer
Business Development Manager
Project Manager
Procurement Manager
Chief Executive Officer
Chief Operating Officer
Compliance Officer
Risk Manager
Company Secretary
General Manager
Operations Director
Commercial Director
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