An External Privacy Notice is a mandatory document required under Qatar's Personal Data Privacy Protection Law (Law No. 13 of 2016) for organizations processing personal data. This document must be provided to data subjects to inform them about how their personal data is collected, processed, and protected. The External Privacy Notice serves as a primary transparency tool, demonstrating compliance with Qatar's data protection regulations while building trust with stakeholders. It should be regularly reviewed and updated to reflect changes in data processing activities or regulatory requirements. The document is particularly crucial for organizations operating in Qatar, as it helps ensure compliance with local data protection laws while addressing international data transfer requirements and sector-specific regulations.
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1. Introduction: Overview of the organization and purpose of the privacy notice
2. Scope and Applicability: Details of who the privacy notice applies to and what activities it covers
3. Key Definitions: Definitions of important terms used throughout the privacy notice
4. Types of Personal Data Collected: Comprehensive list of personal data categories collected and processed
5. Legal Basis for Processing: Legal grounds under Qatar law for collecting and processing personal data
6. Purposes of Processing: Detailed explanation of how and why personal data is used
7. Data Sharing and Recipients: Information about third parties with whom data is shared
8. International Data Transfers: Details about cross-border data transfers and safeguards
9. Data Security Measures: Overview of technical and organizational security measures
10. Data Retention: Information about how long personal data is kept
11. Individual Rights: Explanation of data subject rights under Qatar law
12. Contact Information: Details for privacy-related inquiries and complaints
13. Updates to Privacy Notice: Information about how changes to the notice will be communicated
1. Cookies and Tracking Technologies: Required if the organization operates websites or apps using tracking technologies
2. Children's Privacy: Required if services might be accessed by or data collected from minors
3. Special Categories of Data: Required if processing sensitive personal data such as health information
4. Automated Decision Making: Required if using automated processing or profiling
5. Direct Marketing: Required if personal data is used for marketing purposes
6. Employment Data Processing: Required if notice covers employee data processing
7. CCTV and Surveillance: Required if operating surveillance systems
8. Specific Industry Requirements: Required for regulated industries like healthcare or financial services
1. Schedule 1 - Categories of Personal Data: Detailed list of all personal data categories collected and processed
2. Schedule 2 - Third Party Recipients: Comprehensive list of third parties with whom data is shared
3. Schedule 3 - Technical and Organizational Measures: Detailed description of security measures implemented
4. Schedule 4 - Cookie List: Detailed list of cookies and tracking technologies used
5. Appendix A - Data Subject Request Form: Template form for individuals to exercise their rights
6. Appendix B - Consent Forms: Standard consent forms for specific data processing activities
7. Appendix C - International Transfer Mechanisms: Details of mechanisms used for international data transfers
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