The Written Warning Discipline Notice is a crucial document in Qatar's employment framework, designed to formally address and document employee misconduct or performance issues while ensuring compliance with Qatar Labor Law (Law No. 14 of 2004). This document is typically issued when verbal warnings have proven ineffective or when the severity of the violation warrants immediate written documentation. It serves multiple purposes: documenting the specific nature of the violation, establishing clear expectations for improvement, protecting the employer's legal interests, and ensuring fair treatment of employees as required by Qatari law. The notice must be issued within the statutory timeframes specified in Article 59 of the Qatar Labor Law and should be maintained in the employee's personnel file as per Article 61.
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1. Header Information: Company letterhead, date, reference number, and document title
2. Employee Details: Full name, employee ID, position, department, and length of service
3. Incident Description: Detailed description of the misconduct or violation, including date, time, and location
4. Policy Reference: Specific company policies or Qatar Labor Law provisions that were violated
5. Previous Warnings: Reference to any previous verbal or written warnings, if applicable
6. Required Improvement: Clear statement of expected behavior and required changes
7. Consequences: Statement of potential consequences if behavior continues, including possible termination
8. Timeline for Improvement: Specific timeframe for the employee to demonstrate improvement
9. Acknowledgment: Space for employee signature, date, and acknowledgment of receipt
1. Performance Improvement Plan: Detailed action plan for improvement, used when specific measurable objectives need to be set
2. Training Requirements: Additional training or supervision requirements, included when skill development is needed
3. Appeal Process: Information about the employee's right to appeal, included when company policy allows for formal appeals
4. Witness Statement: Statement from witnesses to the incident, included when the violation was witnessed by others
5. Employee Response: Space for employee to provide written response to the warning, included when company policy allows for written responses
1. Evidence Documentation: Copies of relevant evidence supporting the disciplinary action (e.g., attendance records, incident reports)
2. Company Policies: Copies of relevant company policies that were violated
3. Previous Warning Records: Copies of previous warning letters or disciplinary actions
4. Improvement Plan Template: Structured template for documenting specific improvement requirements and timeline
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