The Third Party Credit Card Authorization Form Hotel is essential for situations where a person or entity wishes to pay for hotel accommodations and services on behalf of another party in Saudi Arabia. This document is commonly used for corporate bookings, family arrangements, or gift stays where the financial responsibility lies with someone other than the guest. The form must comply with Saudi Arabian Monetary Authority (SAMA) regulations regarding payment processing, data protection, and electronic transactions, as well as local hospitality laws. It includes comprehensive details about the cardholder, guest, authorization limits, and terms of use, providing legal protection for all parties involved while ensuring secure transaction processing. The document is particularly important in the Saudi Arabian context where specific banking and hospitality regulations govern such third-party payment arrangements.
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1. Cardholder Information: Details of the credit card owner including full name, contact information, and address as per SAMA requirements
2. Guest Information: Details of the guest who will be staying at the hotel (if different from cardholder)
3. Credit Card Information: Secured section for credit card details including card type, number (partially masked), expiration date, and security code
4. Hotel Information: Details of the hotel property including name, address, and contact information
5. Authorization Details: Specific charges being authorized, including maximum amount, duration of authorization, and types of charges permitted
6. Terms and Conditions: Legal terms governing the authorization including liability, cancellation policies, and applicable laws
7. Declaration and Signature: Formal authorization statement and space for cardholder signature
1. Multiple Guest Authorization: Section to authorize charges for multiple guests under the same card - used for group bookings
2. Recurring Payment Authorization: For extended stays or multiple future bookings - specifies terms for recurring charges
3. Special Instructions: Any specific instructions or limitations on the use of the card
4. Corporate Authorization: Additional fields for corporate card usage including company name and authorized personnel
5. Digital Verification Method: Section detailing alternative verification methods if using digital authorization systems
1. Schedule A - Identification Documents: Required copies of identification documents for both cardholder and guest
2. Schedule B - Charge Authorization Matrix: Detailed breakdown of authorized charge categories and limits
3. Schedule C - Terms of Use: Detailed terms and conditions including privacy policy and data protection measures
4. Schedule D - Cancellation Policy: Detailed cancellation terms and associated fees
5. Appendix 1 - Card Verification Form: Additional form for card verification requirements as per SAMA regulations
Authors
Relevant legal definitions
Clauses
Relevant Industries
Hospitality
Banking & Financial Services
Tourism
Business Services
Corporate Travel
Event Management
Luxury Services
Relevant Teams
Front Desk
Reservations
Finance
Legal
Compliance
Operations
Guest Services
Risk Management
Corporate Sales
Administration
Relevant Roles
Hotel Manager
Front Desk Manager
Revenue Manager
Reservations Manager
Financial Controller
Compliance Officer
Corporate Travel Manager
Accounts Receivable Manager
Guest Services Director
Legal Counsel
Risk Management Officer
Operations Manager
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