The Academic Release Form serves as a crucial document in educational settings across the United States, enabling institutions to legally share student information while maintaining compliance with FERPA and state privacy laws. This document becomes necessary when academic records need to be shared with third parties, such as during college transfers, job applications, or research studies. It typically includes specific details about the records to be released, the purpose of the release, duration of authorization, and the rights of all parties involved. The form must be carefully structured to ensure all federal and state privacy requirements are met while facilitating necessary information sharing.
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1. Parties: Identification of the educational institution and the student/guardian
2. Background: Context for the release, including purpose and scope
3. Definitions: Key terms used in the document including 'Educational Records', 'Directory Information', and 'School Official'
4. Information to be Released: Specific details of academic records to be disclosed
5. Purpose of Release: Explicit statement of why information is being released
6. Duration: Time period for which the release is valid
7. Rights of Revocation: Process for withdrawing consent
1. Electronic Distribution: Terms and conditions for electronic sharing of information, including security measures and acceptable transmission methods
2. Third Party Recipients: Identification and requirements for additional parties receiving the information
3. Special Categories of Information: Specific terms and conditions for release of sensitive information such as health records, disability information, or disciplinary records
1. Schedule A - Records Specification: Detailed list of specific records to be released
2. Schedule B - Authorized Recipients: List of approved individuals/organizations to receive information
3. Appendix 1 - FERPA Rights Notice: Standard notice of rights under FERPA
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