The Approved Resignation Letter is a crucial document in U.S. employment relations that formalizes the voluntary termination of employment. This document becomes necessary when an employee decides to end their employment relationship and requires formal acknowledgment from their employer. The letter serves multiple purposes: it provides written proof of the resignation, confirms the employer's acceptance, establishes the final working day, and may include transition arrangements. The document should comply with both federal and state-specific labor laws and may reference relevant company policies. An Approved Resignation Letter is particularly important for maintaining clear records and protecting both parties' interests during the employment separation process.
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1. Current Date: Formal date of the resignation letter
2. Recipient Details: Name and title of immediate supervisor or HR representative
3. Statement of Resignation: Clear statement of intent to resign
4. Last Working Day: Specific end date of employment
5. Signature Block: Employee signature and printed name
1. Reason for Departure: Brief explanation of resignation reason, if appropriate to share
2. Transition Plan: Outline of handover responsibilities and knowledge transfer plan
3. Expression of Gratitude: Thank you message to employer and acknowledgment of opportunities
1. Handover Document: Detailed list of ongoing projects, responsibilities, and status updates
2. Company Property Checklist: Comprehensive list of company assets to be returned before departure
3. Exit Interview Form: Standard company exit interview documentation if required by policy
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