The Medical Records Custody Agreement becomes necessary when healthcare providers need to transfer custody of patient records due to practice closure, retirement, merger, or outsourcing of record management. This agreement, governed by U.S. federal and state laws, particularly HIPAA, ensures proper handling of sensitive medical information. It defines specific responsibilities for record maintenance, security protocols, and patient access procedures, while protecting both the healthcare provider and the custodian through clear liability allocation and compliance requirements.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership聽of your docs
1. Parties: Identifies the custodian and the healthcare provider/entity transferring the records
2. Background: Explains the context and purpose of the agreement
3. Definitions: Defines key terms including Protected Health Information, Medical Records, Custody, etc.
4. Scope of Services: Details the specific services to be provided by the custodian
5. Compliance Requirements: HIPAA and other regulatory compliance obligations
6. Security Measures: Required security protocols and safeguards
7. Access and Release Procedures: Protocols for accessing and releasing records
8. Term and Termination: Duration of agreement and termination conditions
1. Electronic Records Management: Specific provisions for handling, storing, and maintaining digital medical records
2. Disaster Recovery: Procedures for backing up records and recovering them in case of emergencies or system failures
3. International Transfer: Provisions governing the transfer and storage of medical records across international borders
1. Schedule A - Record Inventory: Detailed list of medical records being transferred to custody
2. Schedule B - Fee Schedule: Pricing for various services provided by the custodian
3. Schedule C - Security Protocols: Detailed security requirements and procedures for maintaining records
4. Appendix 1 - HIPAA Business Associate Agreement: Required HIPAA compliance documentation between the parties
5. Appendix 2 - Access Request Forms: Standard forms and procedures for requesting access to medical records
Find the exact document you need
Health Care Contracts
U.S. healthcare contract template incorporating federal and state healthcare regulations, designed for establishing compliant healthcare service relationships.
Download
Doctor's Office Financial Agreement
A U.S. healthcare contract establishing financial terms between medical providers and patients, compliant with federal and state regulations.
Download
Medical Report Letter From Doctor
A HIPAA-compliant medical documentation prepared by a U.S. licensed physician detailing patient's condition, treatment, and prognosis for official purposes.
Download
Medical Non Compete Agreement
A U.S. healthcare sector agreement restricting medical professionals from competing with their former employer within specified parameters, subject to state-specific regulations.
Download
Healthcare Non Compete Agreement
A U.S. healthcare sector agreement restricting medical professionals from competing with former employers, subject to federal and state regulations.
Download
Doctor Patient Agreement
A U.S.-compliant legal agreement establishing the terms and conditions of the relationship between healthcare providers and their patients.
Download
Personal Medical Services Contract
A U.S.-compliant agreement establishing terms for medical service delivery between healthcare providers and patients.
Download
Medical Director Independent Contractor Agreement
A U.S. healthcare contract establishing terms for physician leadership services as an independent contractor medical director.
Download
Medical Billing Independent Contractor Agreement
A U.S.-compliant agreement between healthcare providers and independent medical billing contractors, governing billing services and regulatory compliance.
Download
Custodian Of Medical Records Agreement
A U.S. legal agreement establishing terms for the maintenance and management of medical records in compliance with HIPAA and state regulations.
Download
Health Care Agreement
A U.S.-governed agreement establishing healthcare service delivery terms and regulatory compliance requirements between healthcare entities.
Download
Healthcare Arbitration Agreement
A U.S. legal agreement requiring healthcare disputes between providers and patients to be resolved through arbitration rather than court litigation.
Download
Medical Records Custody Agreement
A U.S. legal agreement governing the transfer and maintenance of medical records between healthcare providers and designated custodians, ensuring HIPAA compliance.
Download
Health Care Service Provider Agreement
A U.S.-governed agreement establishing terms for healthcare service provision, ensuring regulatory compliance and defining service parameters.
Download
Medical Payment Plan Agreement
A U.S. legal agreement establishing payment terms between healthcare providers and patients for medical services.
Download
Medical Self Pay Agreement Form
A U.S. healthcare document establishing direct payment terms between provider and patient without insurance involvement.
Download
Medical Director Agreement
A U.S. healthcare contract establishing terms for physician leadership services in compliance with federal and state regulations.
Download
Agreement For Medical Services
A U.S.-compliant contract establishing terms and conditions for the provision of healthcare services between medical providers and patients.
Download
Medical Confidentiality Agreement
A US-compliant agreement protecting confidential medical information and establishing HIPAA-aligned handling procedures.
Download
骋别苍颈别鈥檚 Security Promise
Genie is the safest place to draft. Here鈥檚 how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; 骋别苍颈别鈥檚 AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)