The 14 Day Termination Notice is a crucial document in South African employment law, designed to formalize the termination of employment while ensuring compliance with the Basic Conditions of Employment Act. This notice is applicable when either an employer or employee wishes to terminate employment with the minimum statutory notice period of 14 days, typically used for employees who have been employed for six months or less. The document must include specific details such as the effective date of termination, final payment calculations, and property return requirements. It's essential in maintaining proper documentation of the employment termination process and protecting both parties' rights under South African labor law. The notice should be issued promptly to ensure the full 14-day notice period is observed and all legal requirements are met.
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1. Sender Details: Full company/employer name, registration number, and contact details
2. Date: The date when the notice is issued, which starts the 14-day notice period
3. Recipient Details: Employee's full name, ID number, and position within the company
4. Subject Line: Clear indication that this is a termination notice
5. Notice Declaration: Formal statement declaring the termination of employment and specifying the notice period
6. Last Working Day: Clear statement of the final day of employment
7. Reason for Termination: Brief explanation of the termination reason if applicable and appropriate
8. Final Payment Details: Information about final salary, leave pay, and other entitlements
9. Company Property: List of company property to be returned before departure
10. Signature Block: Space for authorized signatory and employee acknowledgment
1. Reference to Prior Communications: Include when the notice follows previous discussions or warnings
2. Handover Requirements: Include when the employee needs to transfer responsibilities or documents
3. Non-Disclosure Reminder: Include when the employee has access to confidential information
4. Reference Letter Availability: Include when the company is willing to provide a reference
5. Exit Interview: Include when an exit interview will be conducted
6. Benefits Continuation: Include when there are benefits that continue post-employment
1. Schedule A - Final Payment Calculation: Detailed breakdown of final payment including salary, leave pay, and other entitlements
2. Schedule B - Company Property Checklist: Itemized list of company property to be returned
3. Schedule C - Handover Document: Template for documenting the handover of responsibilities and tasks
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