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The Administrative Officer Letter of Intent is a crucial preliminary document used in South African employment contexts when an organization wishes to formally express its intention to employ an individual in an administrative capacity. This document serves as a bridge between initial discussions and the formal employment contract, typically issued after successful interviews or negotiations. While non-binding, it provides essential information about the proposed role, including basic terms of employment, compensation structure, and next steps in the hiring process. The document must align with South African employment legislation, including the Basic Conditions of Employment Act and Labour Relations Act, while maintaining its preliminary nature. It's particularly useful in situations where there's a need to confirm mutual interest and basic terms before proceeding with the more detailed formal employment agreement.

1. Letterhead and Date: Company letterhead, address, and current date

2. Addressee Details: Candidate's full name and contact information

3. Subject Line: Clear indication that this is a Letter of Intent for Administrative Officer position

4. Opening Statement: Expression of interest in hiring the candidate following successful interviews/discussions

5. Position Overview: Brief description of the Administrative Officer role and primary responsibilities

6. Proposed Terms: Basic employment terms including proposed start date, work location, and reporting structure

7. Compensation Structure: Overview of the proposed salary range and basic benefits

8. Next Steps: Timeline and process for moving forward with formal employment agreement

9. Non-Binding Statement: Clear statement that this is not a formal employment contract

10. Closing: Professional closing with signature lines for both parties