An Authorization Letter To Collect Visa On My Behalf is a crucial document required when the visa applicant cannot personally collect their visa from the embassy or consulate. Under South African law, this document must be properly executed to enable third-party collection of visa documents. The letter should include comprehensive details of both the authorizer and the authorized person, specific visa application information, and must typically be certified by a Commissioner of Oaths. This document is commonly used by business travelers, students, or individuals who cannot personally collect their visas due to work commitments, travel constraints, or other valid reasons. The authorization letter must comply with the Immigration Act 13 of 2002 and related regulations, ensuring it meets all legal requirements for third-party visa collection in South Africa.
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1. Date and Place: Current date and location where the letter is being written
2. Subject Line: Clear indication that this is an Authorization Letter for Visa Collection
3. Embassy/Consulate Details: Full name and address of the relevant embassy or consulate
4. Authorizer Details: Full name, passport number, and contact details of the person giving authorization
5. Authorized Person Details: Full name, ID/passport number, and contact details of the person being authorized to collect the visa
6. Authorization Statement: Clear statement of authorization including the specific visa application details and reference numbers
7. Validity Period: Specific timeframe for which the authorization is valid
8. Signature Block: Space for authorizer's signature, name, and date
1. Reason for Authorization: Explanation of why the visa needs to be collected by a third party - include when required by specific embassies or when the reason strengthens the application
2. Visa Application Details: Additional visa application information such as type of visa, duration, purpose - include when specifically requested by embassy
3. Emergency Contact: Alternative contact information - include when the authorization period is extended or when dealing with sensitive documents
4. Declaration of Authenticity: Statement confirming the authenticity of the information - include when required by specific embassies or for added formality
1. Copy of Authorizer's Passport: Certified copy of the passport of the person giving authorization
2. Copy of Authorized Person's ID: Certified copy of the ID/passport of the person authorized to collect the visa
3. Visa Application Receipt: Copy of the visa application submission receipt or reference number
4. Proof of Relationship: If the authorized person is a family member or employee, documentation proving the relationship
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