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The Confirmation Of Contract Letter is a crucial business document used in South African commercial practice to memorialize and confirm the existence and essential terms of a contract that has been agreed upon between parties. This document type is particularly valuable when parties need to create a clear record of their agreement, whether following verbal discussions, email exchanges, or other forms of communication. It serves multiple purposes: providing documentary evidence of the contract's existence, preventing future disputes about terms, and offering a concise reference point for all parties. The letter must comply with South African contract law principles and relevant legislation such as the Consumer Protection Act and the Electronic Communications and Transactions Act. It is commonly used in both business-to-business and business-to-consumer contexts, and can be particularly important in situations where the original contract documentation is complex or scattered across multiple communications.

1. Letterhead and Date: Company letterhead with full contact details and the current date

2. Recipient Details: Full name, title, and address of the recipient

3. Subject Line: Clear reference to the contract being confirmed

4. Opening Salutation: Formal greeting to the recipient

5. Contract Reference: Specific details identifying the contract including date of agreement and parties involved

6. Confirmation Statement: Clear statement confirming the existence and validity of the contract

7. Key Terms Summary: Brief overview of the essential terms and conditions agreed upon

8. Effective Date: Confirmation of when the contract takes or took effect

9. Closing Statement: Professional closing with any required next steps

10. Signature Block: Space for signature, name, and title of the sender