The Consent To Disclose Personal Information Form is a crucial document required under South African law, specifically the Protection of Personal Information Act (POPIA), whenever an organization needs to share personal information with third parties. This document serves as evidence of explicit consent from data subjects, protecting both the disclosing organization and the individual whose information is being shared. It should be used whenever personal information needs to be disclosed to parties outside the original collecting organization, especially in cases involving sensitive personal information or cross-border transfers. The form must clearly articulate the purpose of disclosure, the types of information being shared, and the rights of the data subject, ensuring transparency and compliance with South African data protection requirements.
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1. Data Subject Details: Full identification and contact details of the individual whose personal information will be disclosed
2. Responsible Party Details: Details of the organization/entity requesting consent and who will be disclosing the information
3. Purpose of Disclosure: Clear explanation of why the personal information is being disclosed and how it will be used
4. Categories of Personal Information: Detailed list of the types of personal information that will be disclosed
5. Third Party Recipients: Identity and details of all third parties who will receive the personal information
6. Duration of Consent: Specification of how long the consent will remain valid
7. Rights of the Data Subject: Statement of the data subject's rights under POPIA, including the right to withdraw consent
8. Declaration and Signature: Formal declaration of consent and space for signature, date, and witness details if required
1. Special Personal Information Consent: Additional specific consent section when dealing with special personal information as defined in POPIA (such as health, criminal behavior, race, etc.)
2. Children's Information Consent: Additional section when the personal information relates to minors, requiring parental/guardian consent
3. Cross-Border Transfer Consent: Specific consent section for cases where personal information will be transferred outside South Africa
4. Direct Marketing Consent: Optional section for obtaining specific consent for direct marketing purposes
5. Electronic Communication Preferences: Section specifying preferences for electronic communications and notifications
1. Schedule A - Detailed Information Categories: Comprehensive list of all specific personal information items to be disclosed
2. Schedule B - Third Party Details: Detailed information about each third party recipient, including their privacy policies and safeguards
3. Schedule C - Processing Activities: Detailed description of how the personal information will be processed and used
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Healthcare
Insurance
Education
Telecommunications
Retail
Professional Services
Human Resources
Banking
Legal Services
Real Estate
Technology
Government Services
Marketing and Advertising
Research and Development
Relevant Teams
Legal
Compliance
Human Resources
Information Technology
Data Protection
Risk Management
Customer Service
Operations
Information Security
Records Management
Marketing
Privacy
Relevant Roles
Information Officer
Data Protection Officer
Privacy Manager
Compliance Officer
Legal Counsel
HR Manager
Risk Manager
Operations Manager
Customer Service Manager
Marketing Manager
IT Security Manager
Records Manager
Business Development Manager
Chief Privacy Officer
Chief Compliance Officer
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