The Covid Hazard Assessment is a crucial document required under South African occupational health and safety legislation to systematically evaluate and address COVID-19 risks in the workplace. This assessment became necessary following the classification of SARS-CoV-2 as a Group 3 hazardous biological agent under South African law. The document must be completed by employers to demonstrate compliance with the Consolidated COVID-19 Direction on Occupational Health and Safety Measures and the Hazardous Biological Agents Regulations, 2022. It serves as both a risk assessment tool and a framework for implementing control measures, requiring regular updates as risk levels or workplace conditions change. The assessment encompasses various aspects including workplace layout evaluation, ventilation assessment, work process analysis, and the establishment of control measures following the hierarchy of controls.
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1. Document Information: Document control information including version number, date of assessment, and review date
2. Purpose and Scope: Outlines the purpose of the assessment and its scope within the organization
3. Responsible Persons: Identifies the team conducting the assessment, including health and safety representatives and occupational health practitioners
4. Workplace Description: Details of the workplace layout, ventilation systems, and work processes
5. Risk Identification: Systematic identification of COVID-19 transmission risks in different work areas and activities
6. Risk Assessment Matrix: Evaluation of identified risks using a standardized risk matrix considering likelihood and severity
7. Control Measures: Existing and proposed control measures following the hierarchy of controls
8. Monitoring and Review: Procedures for monitoring the effectiveness of control measures and triggers for reassessment
9. Emergency Response: Procedures for handling COVID-19 cases and outbreaks in the workplace
10. Training Requirements: Specified training needs for employees based on the assessment findings
1. Multiple Location Assessment: Additional section for organizations with multiple facilities or locations requiring separate assessments
2. Special Risk Groups: Assessment specific to vulnerable workers or high-risk work areas
3. Contractor Management: Specific requirements and procedures for managing COVID-19 risks related to contractors and visitors
4. Remote Work Assessment: Assessment of risks and controls for employees working remotely
5. Industry-Specific Risks: Additional risks and controls specific to the organization's industry sector
1. Schedule A: Risk Assessment Checklist: Detailed checklist used for conducting the risk assessment
2. Schedule B: Control Measures Implementation Plan: Timeline and responsibility matrix for implementing control measures
3. Schedule C: PPE Requirements: Detailed specifications for required personal protective equipment
4. Appendix 1: Workplace Floor Plans: Marked floor plans showing high-risk areas and control measures
5. Appendix 2: Cleaning and Disinfection Protocols: Detailed protocols for workplace cleaning and disinfection
6. Appendix 3: Incident Recording Forms: Templates for recording COVID-19 related incidents and exposure
7. Appendix 4: Risk Assessment Matrix Template: Standardized template for risk evaluation
8. Appendix 5: Employee Health Screening Forms: Templates for daily health screening and symptom monitoring
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