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The Job Extension Letter is a crucial document in South African employment law, used when an organization needs to extend an employee's existing contract beyond its original term. This document is particularly relevant in situations involving project-based work, temporary positions, or when there is a specific business need for maintaining the employment relationship on a fixed-term basis. The letter must comply with South African labor legislation, particularly the Labour Relations Amendment Act of 2014, which requires proper justification for fixed-term extensions beyond three months. It typically includes details about the extension period, any modifications to existing terms, and must be signed by both parties to be legally binding. The document serves as a formal record of the agreement and helps protect both employer and employee interests while ensuring regulatory compliance.

1. Letter Header: Company letterhead, date, and recipient's details

2. Reference Line: Reference to original employment contract and employee ID

3. Subject Line: Clear indication that this is an employment extension letter

4. Opening Statement: Reference to current employment and confirmation of extension offer

5. Extension Terms: Specific details of the extension period and effective dates

6. Continuation of Terms: Confirmation that other existing terms and conditions remain unchanged

7. Acknowledgment and Acceptance: Space for both employer and employee signatures and date

8. Contact Information: Details of who to contact for any queries regarding the extension