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The Landlord Reference Letter is a critical document in the South African residential property market, used when tenants are applying for new rental properties. This document serves as a professional testimony from a current or previous landlord regarding a tenant's rental history, payment reliability, and property maintenance standards. In accordance with South African legislation, particularly the Rental Housing Act and the Protection of Personal Information Act (POPIA), the letter must provide accurate, fair, and privacy-compliant information. The document typically includes details about the tenancy period, rent payment history, property maintenance, rule compliance, and overall recommendation. It serves as a risk assessment tool for prospective landlords while protecting both landlord and tenant interests under South African law.

1. Letter Header: Includes date, recipient's details (if known), and formal letter formatting

2. Introduction: Identifies the landlord, their property management role, and the purpose of the letter

3. Tenant Identification: Full name of tenant(s) and property address where they resided

4. Tenancy Period: Exact dates of the tenancy period, including start and end dates

5. Rental Payment History: Information about rent amount and payment reliability

6. Property Maintenance: Comments on how the tenant maintained the property

7. Compliance with Rules: Overview of tenant's adherence to lease terms and property rules

8. Overall Recommendation: Clear statement about whether the landlord would rent to this tenant again

9. Closing: Contact information for verification and formal signature block