The Leaving Employment Letter is a crucial document in South African employment practice that formalizes the termination of employment, whether through resignation, retirement, or mutual agreement. This document serves as an official record and should be issued promptly following the notification of employment termination. It must comply with South African labor legislation, particularly the Basic Conditions of Employment Act and Labour Relations Act, and should address all relevant aspects of the employment termination including notice periods, final payments, and post-employment obligations. The letter helps prevent future disputes by clearly documenting the termination terms and ensures both parties understand their rights and responsibilities during the transition period.
Your data doesn't train Genie's AI
You keep IP ownership聽of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let tiktok成人版's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Letter Header: Company letterhead, date, reference number, and employee's contact details
2. Subject Line: Clear indication that this is a leaving employment letter/confirmation of termination of employment
3. Formal Address: Proper salutation and employee's name
4. Confirmation of Departure: Clear statement of employment termination, including last working day and type of termination (resignation, retirement, etc.)
5. Notice Period: Confirmation of notice period and how it will be served or handled
6. Final Payment Details: Overview of final salary, leave pay, and any other payments due
7. Company Property: List of company property to be returned and deadline for return
8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations post-employment
9. Administrative Matters: Information about final documentation, tax certificates, and UIF forms
10. Closing: Professional closing, including contact details for future correspondence and signature block
1. Garden Leave: Include when employee is placed on garden leave during notice period
2. Restraint of Trade: Include when reminding employee of existing restraint of trade obligations
3. Benefits Continuation: Include details of any benefits that continue post-employment or conversion options
4. Exit Interview: Include when an exit interview needs to be scheduled
5. Reference Letter: Include when confirming if and how references will be handled
6. Outstanding Commissions: Include for sales positions with pending commission payments
7. Share Options/Long-term Incentives: Include when employee has outstanding share options or long-term incentives
8. Handover Requirements: Include when specific handover procedures need to be documented
1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave pay, and other entitlements
2. Company Property Checklist: Itemized list of company property to be returned
3. Handover Document Template: Template for documenting handover of duties and ongoing projects
4. Benefits Summary: Summary of benefit terminations and conversion options where applicable
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Healthcare
Mining
Professional Services
Education
Telecommunications
Construction
Agriculture
Hospitality
Transportation
Energy
Public Sector
Relevant Teams
Human Resources
Legal
People Operations
Employee Relations
Talent Management
HR Operations
HR Administration
Compliance
Industrial Relations
Payroll
Relevant Roles
HR Manager
HR Director
HR Business Partner
Legal Counsel
Employment Relations Manager
HR Administrator
Recruitment Manager
Compensation and Benefits Manager
HR Operations Manager
People Operations Director
Chief Human Resources Officer
HR Coordinator
Employee Relations Specialist
Talent Management Director
HR Compliance Officer
Find the exact document you need
Employment Status Letter
A formal document under South African law that verifies an individual's employment status and details within an organization.
find out more
Medical Examination Form For Employment
A South African-compliant pre-employment medical examination form for assessing candidate health status and job fitness, aligned with POPIA and employment legislation.
find out more
Simple Job Offer Letter
A formal job offer document compliant with South African labor law that outlines basic employment terms and conditions.
find out more
Pay Increase Letter To Employee
A formal document used in South Africa to communicate and legally document an employee's salary increase, complying with local employment law requirements.
find out more
Letter Of Acceptance Of Employment
A South African law-compliant document that formally confirms employment terms and conditions between an employer and employee.
find out more
Asset Form For Employee
A South African legal document for recording and managing the assignment of company assets to employees, establishing usage terms and responsibilities under local employment law.
find out more
Job Vacancy Form
A standardized South African document for advertising job positions and capturing essential employment requirements in compliance with local labor laws.
find out more
Employee Requisition Form
A South African compliance-aligned internal document used to request and authorize the recruitment of new or replacement staff positions.
find out more
Hiring Form
A South African employment agreement template that documents the terms and conditions of employment in compliance with local labor laws.
find out more
Employment Details Form
A South African law-compliant form documenting essential employment terms, conditions, and statutory requirements between employer and employee.
find out more
Physical Exam Form For Work
A South African workplace physical examination form for assessing employee fitness for duty, compliant with local occupational health and safety regulations.
find out more
Guarantor Letter For Employment
A South African legal document where a third party guarantees an employee's obligations or performance to their employer.
find out more
General Job Application Letter
A formal job application letter compliant with South African employment legislation, used to express interest in and apply for a position within an organization.
find out more
Application Letter For Job Order
A formal job application letter used in South Africa to express interest in a specific position, complying with local employment legislation and professional standards.
find out more
Seasonal Workers Application Form
A South African compliant application form for seasonal workers, incorporating all necessary legal requirements and declarations under South African labor law.
find out more
Self Employed Contractor Invoice
A South African-compliant invoice template for self-employed contractors, including all necessary legal and tax requirements.
find out more
Employee Exit Clearance Form
A South African-compliant form managing the systematic clearance process for departing employees, ensuring all company assets are returned and necessary handovers completed.
find out more
Job Application Form
A South African law-compliant Job Application Form template for collecting standardized information from job applicants while ensuring POPIA compliance and fair recruitment practices.
find out more
Letter Of Employment
A South African Letter of Employment establishing the formal employment relationship and terms between employer and employee, compliant with local labor laws.
find out more
Demotion Letter
A formal notification of employee demotion compliant with South African labor law, detailing position changes and revised employment terms.
find out more
New Hire Form
A standardized South African new hire documentation form that captures essential employee information and ensures compliance with local labor laws and regulations.
find out more
Fixed Term Contract
A South African law-compliant employment agreement establishing a defined period of employment with specific start and end dates.
find out more
Intent To Hire Letter
A South African-compliant pre-employment document outlining proposed employment terms and conditions before formal contract execution.
find out more
Work Separation Certificate
A South African legal document certifying the termination of employment, containing essential information required for UIF claims and employment verification.
find out more
Staff Verification Letter
A formal employment verification document compliant with South African law, confirming an individual's employment status and related details.
find out more
Salary Confirmation Letter
A South African compliant formal document that confirms an employee's current employment status and salary details for third-party verification purposes.
find out more
Recruitment Agency Contract
A South African law-governed agreement between a recruitment agency and client company establishing terms for professional recruitment services.
find out more
Income Verification Letter For Apartment
A formal South African document verifying employment status and income details for potential tenants in rental property applications.
find out more
Hiring Request Form
A South African compliant internal form for initiating and approving new staff hiring requests, ensuring legal and organizational requirements are met.
find out more
Employment History Letter
A South African law-compliant formal letter verifying an individual's previous employment details and work history with an organization.
find out more
Employment Verification Letter For Apartment
A South African employer-issued letter verifying employment status and income for apartment rental applications.
find out more
Self Employment Income Verification Form
A South African legal document for self-employed individuals to formally verify their business income and financial status.
find out more
Job Seeker Form
A standardized South African job application form that collects candidate information in compliance with local employment and data protection laws.
find out more
Employee Damage Company Property Letter
A formal South African legal document addressing instances of employee-caused damage to company property, outlining incident details and required actions under local labor law.
find out more
Termination Form For Employee
A South African law-compliant form documenting employee termination terms, conditions, and final settlement details.
find out more
Letter Of Employment For Bank
A South African banking sector employment offer letter that outlines employment terms and conditions while ensuring compliance with banking regulations and labor laws.
find out more
Employee Disciplinary Action Form
A South African compliant form documenting employee disciplinary actions and outcomes in accordance with local labor laws.
find out more
Zero Hour Contract
A South African law-compliant employment agreement for casual workers with no guaranteed minimum hours of work.
find out more
Application For Employment Letter
A South African-compliant employment application form for collecting candidate information in accordance with local labor laws.
find out more
Employment Verification Request Form
A South African-compliant form for requesting and providing employment verification information, designed in accordance with POPIA and local labor laws.
find out more
骋别苍颈别鈥檚 Security Promise
Genie is the safest place to draft. Here鈥檚 how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; 骋别苍颈别鈥檚 AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)