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The Letter for Reference Request is an essential document in South African professional contexts, used when seeking employment verification and recommendations from previous employers. This document type is particularly important given South Africa's strict employment and privacy laws, including POPIA and the Labour Relations Act. The letter serves as a formal request for a professional reference and should be drafted carefully to ensure compliance with legal requirements while maintaining professional courtesy. It is commonly used during job searches, academic applications, or professional certification processes, and should include specific details about the former employment relationship, the purpose of the reference request, and clear instructions for providing the reference. The document becomes especially critical in South Africa's competitive job market, where formal references often play a crucial role in employment decisions.

1. Recipient Details: Full name, title, and contact information of the person/organization being asked to provide the reference

2. Date: Current date in the appropriate format

3. Subject Line: Clear indication that this is a reference request

4. Salutation: Formal greeting to the recipient

5. Self-Introduction: Brief introduction including full name and former position at the company

6. Employment Period: Specific dates of employment with the organization

7. Request Statement: Clear and polite request for a reference

8. Purpose: Brief explanation of why the reference is needed (e.g., new job application, academic application)

9. Preferred Contact Method: Specification of how the reference should be provided (email, letter, phone call)

10. Closing: Professional closing statement expressing gratitude

11. Signature Block: Full name, current contact details, and signature of the requester