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The Letter of Dismissal for Poor Performance is a crucial document in South African employment law that formalizes the termination of employment following unsuccessful performance improvement attempts. It is used when an employee has consistently failed to meet required performance standards despite being given reasonable opportunity, guidance, and time to improve. The document must demonstrate compliance with the Labour Relations Act 66 of 1995 and the Code of Good Practice on Dismissals, showing that the employer followed fair procedures including performance reviews, counseling, and providing support for improvement. This letter serves as the final step in the performance management process and must clearly document the reasons for dismissal, previous interventions, notice period, and final payment arrangements. It's essential for protecting both employer and employee rights and may be required as evidence in case of disputes at the CCMA (Commission for Conciliation, Mediation and Arbitration) or Labour Court.

1. Letter Header: Company letterhead, date, reference number, and marked 'Private and Confidential'

2. Employee Details: Full name, employee number, position, and department of the employee

3. Subject Line: Clear indication that this is a notice of dismissal for poor performance

4. Performance Issues: Detailed description of the performance standards not met and specific instances of poor performance

5. Previous Interventions: Summary of previous performance reviews, warnings, counseling sessions, and improvement opportunities provided

6. Dismissal Decision: Clear statement of the decision to dismiss and the effective date

7. Notice Period: Specification of the notice period as per employment contract or Basic Conditions of Employment Act

8. Final Payment: Information about final salary, leave pay, and other payments due

9. Company Property: Instructions regarding return of company property

10. Signature Block: Space for employer representative's signature, name, and designation