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The Performance Review Letter is a crucial document in South African employment relationships, used to formalize the outcomes of periodic performance evaluations. It serves multiple purposes: documenting performance discussions, setting expectations, and maintaining compliance with South African labor legislation, particularly the Labour Relations Act and Employment Equity Act. The document is typically issued following a formal performance review meeting and includes detailed assessment of the employee's work performance, achievements, areas requiring improvement, and specific development goals. It forms part of the employee's permanent record and can be referenced for future career development decisions, salary reviews, or performance-related actions. The letter must be drafted carefully to ensure fairness, objectivity, and compliance with South African employment law requirements regarding performance management and fair labor practices.

1. Letter Header: Company letterhead, date, employee details, and reference number

2. Introduction: Purpose of the letter and reference to the performance review meeting date

3. Performance Period: Clear statement of the review period covered

4. Performance Assessment Summary: Overall rating and brief summary of performance evaluation

5. Key Achievements: Specific accomplishments and met objectives during the review period

6. Areas for Improvement: Identified development areas and specific performance gaps

7. Action Plan: Agreed-upon steps for performance improvement or development

8. Next Review Date: Timing of the next performance review or follow-up meeting

9. Signature Block: Space for signatures of manager and employee, with acknowledgment of receipt