The Statement Confirmation Letter is a critical document in South Africa's financial and business landscape, used when formal verification of financial information is required from a financial institution. This document type is commonly requested during annual audits, loan applications, business transactions, or when third-party verification of financial information is needed. The letter typically includes account details, balances, and other relevant financial information, authenticated by an authorized representative of the issuing institution. Under South African law, particularly the Banks Act 94 of 1990 and the Financial Intelligence Centre Act 38 of 2001, these confirmations serve as official documents that can be relied upon for various business and legal purposes. The format and content of Statement Confirmation Letters are designed to meet local regulatory requirements while providing clear, unambiguous verification of financial information.
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1. Letterhead: Official letterhead of the issuing institution including full legal name, registration number, and contact details
2. Date and Reference: Current date and unique reference number for the confirmation letter
3. Addressee Details: Full name and address of the recipient, including their reference number if applicable
4. Subject Line: Clear indication that this is a Statement Confirmation Letter and the period covered
5. Account Information: Detailed account information including account numbers, account holder names, and account types
6. Confirmation Statement: Explicit confirmation of the specific financial information being verified
7. Certification: Statement certifying the accuracy of the information provided
8. Authorization: Signature block with name, title, and contact information of the authorized signatory
1. Balance Details: Specific balance information, used when detailed financial positions need to be confirmed
2. Transaction Summary: Summary of key transactions, used when specific transaction verification is required
3. Purpose Statement: Statement indicating the purpose for which the confirmation is being issued, used when required by the requesting party
4. Disclaimer: Legal disclaimers regarding the use of the information, used particularly when the confirmation is for third-party use
5. Additional Verifications: Any additional specific confirmations requested by the recipient, used when special confirmations are required
1. Account Statement Copy: Copy of the relevant account statement(s) being confirmed
2. Transaction Details: Detailed list of specific transactions being confirmed, if applicable
3. Supporting Documentation: Any additional supporting documents referenced in the confirmation letter
Relevant legal definitions
Clauses
Relevant Industries
Banking
Financial Services
Professional Services
Accounting
Legal Services
Corporate Services
Real Estate
Insurance
Investment Management
Retail
Manufacturing
Healthcare
Education
Relevant Teams
Finance
Accounting
Compliance
Treasury
Risk Management
Audit
Legal
Corporate Secretariat
Credit Control
Client Services
Relevant Roles
Auditor
Financial Controller
Accountant
Bank Manager
Compliance Officer
Financial Manager
Company Secretary
Chief Financial Officer
Treasury Manager
Account Manager
Financial Analyst
Risk Manager
Credit Manager
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