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A Stock Confirmation Letter is commonly used in South African financial markets when there is a need to formally verify and document share ownership. This document is typically required for various purposes, including proof of ownership for legal proceedings, audit requirements, loan collateral, estate planning, or regulatory compliance. The letter must comply with South African legislation, particularly the Financial Markets Act 19 of 2012 and Companies Act 71 of 2008, and may need to address exchange control regulations for non-resident shareholders. It includes essential details such as shareholder information, number and class of shares, share certificate numbers, and any applicable restrictions or encumbrances. The document serves as an official record and may be required by various stakeholders including banks, auditors, regulatory authorities, or legal representatives.

1. Letterhead and Date: Company letterhead with full contact details and date of issuance

2. Reference Number: Unique reference number for the confirmation letter

3. Recipient Details: Full name and address of the recipient/stockholder

4. Subject Line: Clear indication that this is a Stock Confirmation Letter

5. Stock Details: Specific details of the shares including company name, number of shares, class of shares, and share certificate numbers

6. Transaction Details: If applicable, details of any recent transaction affecting these shares

7. Current Holding Confirmation: Clear statement confirming the current shareholding status

8. Regulatory Statements: Any required regulatory disclosures or statements under South African law

9. Authorization: Signature block with name and title of authorized signatory