This document template is designed for use in South African business contexts when a job candidate needs to formally decline a job offer specifically due to salary considerations. The template for "Turning Down A Job Offer Due To Salary" incorporates best practices under South African employment law, including considerations from the Labour Relations Act and Basic Conditions of Employment Act. It provides a professional framework for communicating the decision while maintaining goodwill and protecting both parties' interests. The document is structured to include necessary reference information, clear communication of the decision, and appropriate professional courtesy, while focusing specifically on salary as the determining factor. It's particularly useful in situations where maintaining professional relationships is important for future opportunities while being clear about compensation expectations.
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1. Recipient Details: Full name, title, and address of the hiring manager or HR representative
2. Reference Line: Job title and reference number (if applicable) being declined
3. Appreciation: Thank the company for the opportunity and express appreciation for the offer
4. Decision Statement: Clear but polite statement declining the offer
5. Brief Explanation: Professional explanation focusing on salary mismatch with expectations
6. Professional Closing: Positive closing maintaining good relations for future opportunities
1. Specific Salary Reference: Optional mention of specific salary figures, used when constructive negotiation might still be possible
2. Alternative Proposal: Used when hoping to negotiate a better package, including specific counter-proposal
3. Company Praise: Additional positive comments about the company, used when particularly wanting to maintain strong relationships
4. Future Contact: Specific mention of staying in touch, used when wanting to maintain active networking connection
1. Return of Materials: List of any company materials or documents being returned (if any were provided during interview process)
2. Referenced Documents: Copies of previous correspondence or offer letter being referenced
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