The Employment Hours Verification Letter is an essential document in the Indonesian employment landscape, designed to provide official confirmation of an employee's working hours and employment arrangements. This document is required in various scenarios, including visa applications, loan processing, legal proceedings, or other situations where formal verification of employment hours is necessary. The letter must comply with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and related regulations governing working hours and employment documentation. It typically includes detailed information about regular working hours, overtime if applicable, employment status, and duration of employment. The document must be signed by an authorized company representative and is often requested by banks, embassies, government agencies, or other institutions requiring formal verification of employment details.
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Key Requirements PROMPT example:
Employment Hours Verification Letter
"I need an Employment Hours Verification Letter for a software engineer who works rotating shifts (including night shifts) at our Jakarta office, to be used for their UAE visa application in March 2025; the letter should detail their complex shift patterns and overtime arrangements."
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1. Letterhead and Date: Company letterhead with complete contact information and current date
2. Recipient Information: Address block with 'To Whom It May Concern' or specific recipient details if known
3. Employee Identification: Full name, employee ID, position/role, and department of the employee
4. Employment Status: Confirmation of employment status (full-time/part-time) and employment duration
5. Working Hours Detail: Specific details about regular working hours, including daily schedule and total weekly hours
6. Verification Statement: Official statement confirming the accuracy of the information provided
7. Authorized Signature: Signature block with name, title, and contact information of the authorized company representative
1. Overtime Information: Include when the employee regularly works overtime hours or when overtime history is relevant
2. Shift Pattern Details: Add for employees working in shift patterns or irregular schedules
3. Leave Entitlement: Include when the letter needs to verify paid time off or leave arrangements
4. Salary Information: Add when payment verification is required alongside hours verification
5. Purpose Statement: Include when the letter is for a specific purpose (visa application, loan application, etc.)
1. Working Hours Schedule: Detailed breakdown of daily/weekly working hours if complex schedule patterns exist
2. Overtime Record: Summary of overtime hours worked over a specific period, if relevant
3. Employment History: Detailed history of employment periods and hour changes if the employee has had multiple positions or schedule changes
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Banking and Financial Services
Manufacturing
Technology
Retail
Healthcare
Education
Construction
Mining
Agriculture
Transportation and Logistics
Hospitality
Professional Services
Government and Public Sector
Telecommunications
Energy and Utilities
Relevant Teams
Human Resources
Legal
Compliance
Administration
Operations
Payroll
Employee Relations
Corporate Secretariat
Executive Office
Relevant Roles
HR Manager
HR Director
HR Officer
Legal Counsel
Company Secretary
Operations Manager
Department Head
General Manager
Managing Director
CEO
Administrative Officer
Compliance Officer
HR Administrator
Employee Relations Manager
Payroll Manager
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