The Intent To End Lease Letter is a crucial document in Indonesian property law that formally initiates the process of lease termination. This document is required whenever a tenant wishes to end their lease agreement, whether at the natural conclusion of the lease term or in cases of early termination. It must comply with the Indonesian Civil Code (KUHPerdata), particularly Articles 1570 and 1571, which govern lease termination procedures. The letter should be used with sufficient notice as required by Indonesian law, typically 30 days for monthly rentals or as specified in the original lease agreement. The document includes vital information such as property identification, termination date, inspection arrangements, and forwarding address details, serving as a legal record of the tenant's intention to vacate the property.
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Key Requirements PROMPT example:
Intent To End Lease Letter
"I need an Intent to End Lease Letter for my retail space at Plaza Senayan, Jakarta, with the lease termination date set for March 15, 2025, and I want to ensure proper documentation of the current property condition and security deposit return process."
1. Sender's Details: Full name and current address of the tenant sending the notice
2. Date: Current date when the notice is being sent
3. Recipient's Details: Landlord's/property manager's full name and address
4. Lease Reference: Details of the current lease agreement including property address and original lease date
5. Notice Statement: Clear statement of intention to terminate the lease
6. Intended Vacation Date: Specific date when the tenant intends to vacate the property
7. Request for Property Inspection: Proposed timing for final property inspection
8. Return of Security Deposit: Request for the return of security deposit and preferred method of return
9. Forwarding Address: New address for future correspondence and deposit return
10. Signature Block: Space for tenant's signature and date
1. Reason for Termination: Include when the termination is due to specific circumstances that might affect the notice period or terms
2. Maintenance Issues: Include when there are existing maintenance issues that need to be documented
3. Early Termination Details: Include when the lease is being terminated before the original end date
4. Utility Transfer: Include when there are specific arrangements needed for utility transfers
5. Key Return Process: Include when there are specific arrangements for returning keys or access cards
1. Current Property Condition Photos: Photographic evidence of the property's current condition
2. Maintenance Record: List of any maintenance issues or repairs during tenancy
3. Outstanding Payment Record: Documentation of any outstanding rent or utility payments
4. Original Lease Agreement Copy: Copy of the original lease agreement for reference
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Relevant Teams
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Real Estate Agent
Leasing Manager
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Tenant Relations Manager
Building Superintendent
Property Administrator
Lease Administrator
Real Estate Operations Manager
Housing Coordinator
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