The Post Office Authorization Form is a critical document used in Indonesia when an individual or organization needs to delegate authority for handling postal matters. This document, regulated under Indonesian Law No. 38 of 2009 on Postal Services and related regulations, enables authorized representatives to perform various postal transactions including mail collection, package reception, and PO Box access. The form is particularly important for businesses managing high volumes of mail, individuals who are frequently traveling or unable to handle their postal matters personally, and organizations requiring multiple authorized personnel for mail handling. It contains comprehensive identification details, specific authorizations granted, validity period, and terms aligned with Indonesian postal regulations and data protection requirements. The document serves as a safeguard for both the postal service provider and the parties involved, ensuring secure and proper handling of postal items.
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Key Requirements PROMPT example:
Post Office Authorisation Form
"I need a Post Office Authorization Form for my Jakarta-based tech company, allowing three senior managers to handle all postal matters from January 2025, with specific provisions for international mail and courier services."
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1. Authorization Grantor Details: Personal information of the individual granting authorization including full name, ID number (KTP), address, and contact information
2. Authorized Representative Details: Personal information of the person being authorized to conduct postal transactions including full name, ID number (KTP), address, and contact information
3. Scope of Authorization: Specific postal services and transactions the representative is authorized to conduct (e.g., collecting mail, signing for packages, accessing PO Box)
4. Duration of Authorization: Validity period of the authorization, including start date and end date if applicable
5. Declaration and Consent: Statement of truth for provided information and consent for data processing in accordance with Indonesian law
6. Signature Block: Space for signatures of the grantor, authorized representative, and witness if required
1. Business Entity Details: Additional section for when the authorization is being granted on behalf of a company, including business registration number and position of authorizing person
2. International Mail Authorization: Special provisions for handling international mail and customs documentation
3. Multiple Location Authorization: Used when authorization covers multiple post office locations
4. Digital Communication Consent: Optional section for receiving digital notifications about postal services
5. Special Instructions: Any specific handling instructions or restrictions on the authorization
1. Schedule A - List of Authorized Services: Detailed checklist of specific postal services covered by the authorization
2. Schedule B - Additional Authorized Representatives: List of multiple authorized representatives if applicable, with their details
3. Appendix 1 - Required Identification Documents: Copies of required identification documents for both parties
4. Appendix 2 - Terms and Conditions: Detailed terms and conditions of the postal service authorization
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