The Request for Quotation (RFQ) document is a crucial business tool used in Indonesian commercial and public sector procurement processes when organizations need to obtain competitive quotes for goods or services. It is particularly relevant when price comparison is a key decision factor and detailed specifications can be provided. The document must align with Indonesian procurement laws, especially Presidential Regulation No. 16 of 2018 for public sector procurement, and Law No. 5 of 1999 regarding fair business competition. RFQs are typically used when the value or complexity of the procurement requires formal written quotes, but may not warrant a full tender process. The document includes essential elements such as technical specifications, delivery requirements, evaluation criteria, and terms and conditions, all structured to ensure compliance with Indonesian legal requirements while facilitating clear communication with potential suppliers.
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Key Requirements PROMPT example:
RFP Request For Quotation
"I need a Request for Quotation document for procuring IT infrastructure services including cloud storage and security systems for our Jakarta office, with strict data protection requirements and local content compliance, to be implemented by March 2025."
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1. Introduction: Overview of the organization issuing the RFQ and the general purpose of the procurement
2. RFQ Timeline: Key dates including release date, question submission deadline, response deadline, and expected award date
3. Scope of Work: Detailed description of the goods or services being requested
4. Submission Requirements: Instructions for quote submission, including format, deadline, and delivery method
5. Evaluation Criteria: Criteria and methodology that will be used to evaluate submitted quotations
6. Terms and Conditions: Standard terms and conditions applicable to the quotation process
7. Vendor Qualifications: Minimum requirements and qualifications that vendors must meet
8. Pricing Format: Required format for price quotations and what should be included in the pricing
9. Contact Information: Details of the procurement contact person for queries and submissions
1. Pre-qualification Requirements: Additional qualification criteria for specific types of goods or services requiring special certifications or capabilities
2. Site Visit Details: Information about site visits or physical inspections if required for accurate quotation
3. Environmental Requirements: Specific environmental compliance or sustainability requirements for the goods or services
4. Local Content Requirements: Details of any local content or Indonesian business participation requirements
5. Insurance Requirements: Specific insurance coverage requirements for high-risk or high-value items
6. Confidentiality Provisions: Additional confidentiality requirements for sensitive procurements
7. Alternative Proposal Guidelines: Guidelines for submitting alternative solutions or variations to the main requirement
1. Technical Specifications: Detailed technical requirements and specifications for the goods or services
2. Price Schedule Format: Standardized format for submitting pricing information
3. Vendor Information Form: Standard form for collecting vendor company information and credentials
4. Compliance Checklist: Checklist for vendors to confirm compliance with all requirements
5. Declaration Forms: Standard forms for various required declarations (non-collusion, conflict of interest, etc.)
6. Draft Contract Terms: Proposed terms that will form the basis of the final contract
7. Previous Experience Template: Format for submitting relevant previous experience and references
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Construction
Information Technology
Professional Services
Healthcare
Energy
Mining
Transportation
Telecommunications
Education
Government Services
Retail
Agriculture
Financial Services
Infrastructure Development
Relevant Teams
Procurement
Legal
Finance
Operations
Supply Chain
Technical Evaluation
Project Management
Risk & Compliance
Quality Assurance
Vendor Management
Relevant Roles
Procurement Manager
Purchasing Officer
Supply Chain Director
Contract Administrator
Legal Counsel
Technical Specialist
Project Manager
Finance Manager
Compliance Officer
Operations Director
Category Manager
Vendor Relations Manager
Quality Assurance Manager
Risk Management Officer
Business Unit Head
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