The Tenancy Reference Letter is a essential document in Indonesia's residential and commercial rental markets, typically requested when a tenant is applying for a new rental property. It provides verification of the tenant's previous rental history, including information about their payment reliability, property maintenance, and overall conduct during their tenancy. The document should be drafted in accordance with Indonesian regulations, particularly considering the Civil Code (Kitab Undang-undang Hukum Perdata) provisions on rental relationships and the Personal Data Protection Law 2022 regarding the handling of personal information. The letter serves as a risk management tool for prospective landlords while helping reliable tenants demonstrate their positive rental history.
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Key Requirements PROMPT example:
Tenancy Reference Letter
"I need a Tenancy Reference Letter for my tenant who rented my Jakarta apartment from January 2025 to November 2025, highlighting their excellent payment history and property maintenance, as they're applying for a new luxury apartment."
1. Letter Header: Current date, sender's details (landlord/property manager), and recipient's details (if known)
2. Subject Line: Clear indication that this is a tenancy reference letter for the specific tenant
3. Tenant Identification: Full name of tenant(s) and any other identifying information as appropriate
4. Tenancy Period: Exact dates of the tenancy period, including start and end dates
5. Property Details: Address and type of property that was rented
6. Rental Payment History: Statement about rent payment reliability and timeliness
7. Property Care: Information about how the tenant maintained the property
8. Contact Information: Referee's contact details for verification purposes
9. Signature Block: Signature, name, and title of the person providing the reference
1. Reason for Departure: Include when the end of tenancy was amicable and adds positive context
2. Household Composition: Include when relevant to future tenancy applications, noting number of occupants
3. Neighbor Relations: Include when there is positive feedback about interaction with neighbors
4. Property Improvements: Include when tenant made authorized improvements to the property
5. Rental Amount: Include when explicitly authorized by tenant to disclose this information
1. Photographic Evidence: Optional attachment showing property condition during/after tenancy
2. Payment History Summary: Optional detailed breakdown of payment history if requested
3. Property Inspection Reports: Optional copies of relevant inspection reports if beneficial to tenant
Authors
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Management
Residential Housing
Commercial Property
Student Housing
Corporate Housing
Serviced Apartments
Relevant Teams
Real Estate Operations
Property Management
Leasing
Tenant Relations
Housing Administration
Facilities Management
Legal Operations
Customer Service
Building Operations
Asset Management
Relevant Roles
Property Manager
Real Estate Agent
Leasing Manager
Building Manager
Housing Officer
Rental Coordinator
Property Administrator
Facilities Manager
Real Estate Operations Manager
Tenant Relations Manager
Property Services Director
Lease Administrator
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