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The Department Transfer Letter To Employee is a crucial HR document used in UAE organizations when transferring employees between departments internally. It serves as an official record of the transfer and ensures compliance with UAE Labor Law (Federal Decree-Law No. 33 of 2021) requirements for documenting employment changes. The letter should be issued when an employee is moving to a different department within the same organization, whether due to promotion, lateral move, or organizational restructuring. It typically includes essential information such as the new position details, department, reporting structure, effective date, and any modifications to employment terms. This document forms part of the employee's official employment record and may be required for work permit modifications or during labor inspections, making it an essential component of UAE employment documentation.

1. Letter Header: Company letterhead, date, reference number, and employee details including employee ID

2. Subject Line: Clear indication that this is a department transfer letter

3. Opening Statement: Reference to previous discussions or decisions regarding the transfer

4. Current Position Details: Current department, position, and reporting structure

5. New Position Details: New department, position title, and reporting structure

6. Transfer Effective Date: Clear statement of when the transfer takes effect

7. Reason for Transfer: Brief explanation of the business reason for the transfer

8. Continuation Statement: Confirmation that other terms and conditions of employment remain unchanged

9. Acknowledgment Request: Request for the employee to acknowledge receipt and acceptance

10. Closing: Standard closing with authorization signatures and company stamp