The Director Remuneration Confirmation Letter is a crucial corporate governance document used in the United Arab Emirates to formally document and confirm the approved remuneration package for company directors. It is typically issued following appointment or revision of remuneration terms, and must comply with UAE Federal Law No. 32 of 2021 and relevant corporate governance regulations. The document becomes necessary when appointing new directors, revising existing compensation packages, or following annual general meetings where director remuneration is approved. It should detail all components of compensation, payment terms, and any conditions attached to the remuneration. For listed companies, the letter must also align with additional Securities and Commodities Authority (SCA) requirements regarding director compensation disclosure and limits.
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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Opening Reference: Reference to appointment as director and relevant board/shareholder resolutions
3. Current Position Confirmation: Confirmation of current role and responsibilities
4. Base Remuneration: Clear statement of the base director fees, currency, and payment frequency
5. Payment Mechanics: Details of how and when payments will be made, including bank account requirements
6. Term and Review: Period of validity and any review mechanisms
7. Acknowledgment: Space for director's acknowledgment and acceptance
8. Signature Block: Signature lines for authorized company representative and director
1. Additional Benefits: Details of any additional benefits such as meeting fees, committee fees, or expense reimbursements - include if applicable
2. Performance-Based Components: Any variable or performance-based elements of remuneration - include for executive directors
3. Tax Implications: Statement about tax treatment and responsibilities - include if necessary under UAE tax regulations
4. Regulatory Compliance: Specific references to regulatory requirements - include for regulated entities like financial institutions
5. Confidentiality: Confidentiality obligations regarding remuneration details - include if not covered in main director appointment letter
6. Currency Exchange: Currency exchange provisions if payments are made in non-UAE currency - include for international directors
1. Schedule 1 - Remuneration Breakdown: Detailed breakdown of all remuneration components if structure is complex
2. Schedule 2 - Payment Schedule: Detailed payment timeline and installment schedule if applicable
3. Appendix A - Board Resolution: Copy of relevant board resolution approving the remuneration
4. Appendix B - Shareholder Approval: Copy of shareholder approval if required under Articles or law
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Financial Services
Real Estate
Technology
Healthcare
Manufacturing
Retail
Energy
Transportation
Telecommunications
Professional Services
Construction
Hospitality
Education
Mining and Resources
Media and Entertainment
Relevant Teams
Legal
Human Resources
Company Secretariat
Compliance
Finance
Corporate Governance
Board Administration
Executive Office
Compensation Committee
Administrative Support
Relevant Roles
Board Director
Executive Director
Non-Executive Director
Independent Director
Managing Director
Board Chairman
Company Secretary
Chief Executive Officer
Chief Financial Officer
General Counsel
Head of Compliance
Corporate Governance Officer
HR Director
Company Administrator
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