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Event Services Agreement Template for United Arab Emirates

A comprehensive legal agreement governed by UAE law that establishes the terms and conditions for the provision of event management services. This document outlines the responsibilities of both the service provider and the client, including specific deliverables, timelines, payment terms, and compliance requirements with UAE regulations. It incorporates essential provisions for event planning, execution, and post-event obligations while ensuring alignment with UAE civil law, commercial regulations, and local municipality requirements for events and public gatherings. The agreement includes detailed specifications for service levels, risk allocation, and necessary provisions for permits and licenses required under UAE law.

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What is a Event Services Agreement?

The Event Services Agreement is designed for use in the United Arab Emirates when engaging professional event management services for corporate, private, or public events. This document is essential when a client requires comprehensive event planning and execution services, whether for a single event or a series of events. It addresses key aspects including venue management, event coordination, technical services, and compliance with UAE regulations. The agreement is structured to comply with UAE Civil Code requirements and local municipality regulations, incorporating necessary provisions for permits, licenses, and safety protocols. It is particularly relevant in the post-COVID environment where specific health and safety measures must be considered. The document provides clear allocation of responsibilities, risk management provisions, and detailed service specifications while ensuring alignment with UAE commercial practices and legal requirements.

What sections should be included in a Event Services Agreement?

1. Parties: Identification of the service provider and the client, including full legal names, addresses, and registration details

2. Background: Context of the agreement and brief description of the parties' business relationship

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Services: Detailed description of event services to be provided

5. Term and Timelines: Duration of the agreement and key event dates

6. Financial Terms: Pricing, payment terms, invoicing, and payment schedule

7. Client Obligations: Responsibilities and obligations of the client

8. Service Provider Obligations: Responsibilities and obligations of the event service provider

9. Changes and Variations: Process for managing changes to the event specifications or services

10. Health and Safety: Safety requirements and compliance with UAE health regulations

11. Insurance and Liability: Insurance requirements and allocation of risks

12. Termination: Grounds and process for termination of the agreement

13. Force Majeure: Provisions for unforeseen circumstances preventing performance

14. Confidentiality: Protection of confidential information

15. Governing Law and Jurisdiction: Specification of UAE law as governing law and jurisdiction

16. General Provisions: Standard boilerplate clauses including notices, entire agreement, and amendments

What sections are optional to include in a Event Services Agreement?

1. Intellectual Property Rights: Required when the events involve creation or use of intellectual property

2. Catering Services: Include when food and beverage services are part of the event

3. Technical Requirements: Required for events with specific technical needs like audio-visual equipment

4. Staffing Requirements: Include when specific staffing levels or qualifications are required

5. Marketing and Promotion: Include when the service provider is responsible for event promotion

6. Data Protection: Required when personal data collection and processing is involved

7. Sustainability Requirements: Include when specific environmental standards must be met

8. Security Services: Required for events requiring specific security arrangements

9. Cancellation Policy: Detailed cancellation terms for different scenarios

10. Sub-contracting: Include when sub-contractors may be used for specific services

What schedules should be included in a Event Services Agreement?

1. Schedule 1 - Event Specifications: Detailed description of event requirements, venue, timing, and specific deliverables

2. Schedule 2 - Pricing Schedule: Detailed breakdown of costs and payment milestones

3. Schedule 3 - Service Levels: Specific performance metrics and service level requirements

4. Schedule 4 - Equipment List: Detailed list of equipment to be provided or required

5. Schedule 5 - Staff Roster: Details of key personnel and their roles

6. Schedule 6 - Required Permits and Licenses: List of necessary permits and responsible parties

7. Schedule 7 - Insurance Requirements: Detailed insurance coverage requirements

8. Appendix A - Floor Plans and Venue Layout: Venue specifications and layout plans

9. Appendix B - Health and Safety Procedures: Detailed safety protocols and emergency procedures

10. Appendix C - Branding Guidelines: Client's branding requirements and specifications

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Document Type

Event Agreement

Cost

Free to use

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