The Event Services Agreement is a crucial document for establishing professional event management relationships in Switzerland. It is designed for use when engaging external event management services or providing such services to clients, covering everything from corporate conferences to private celebrations. The agreement ensures compliance with Swiss legal requirements, including the Swiss Code of Obligations and cantonal event regulations, while providing a clear framework for service delivery, risk management, and commercial terms. It addresses key aspects such as service scope, payment structures, liability allocation, insurance requirements, and cancellation terms, making it suitable for both simple and complex event arrangements. This document is particularly important in the Swiss context where precise contractual terms and regulatory compliance are paramount.
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1. Parties: Identification and details of the service provider and the client
2. Background: Context of the agreement and brief description of the event services required
3. Definitions: Definitions of key terms used throughout the agreement
4. Scope of Services: Detailed description of event services to be provided
5. Term and Timing: Duration of the agreement and key event dates
6. Fees and Payment Terms: Service fees, payment schedule, and invoicing requirements
7. Client Obligations: Responsibilities and obligations of the client
8. Service Provider Obligations: Core responsibilities and service standards of the provider
9. Cancellation and Postponement: Terms for event cancellation or postponement, including notice periods and financial implications
10. Insurance and Liability: Insurance requirements and limitation of liability provisions
11. Confidentiality: Protection of confidential information and trade secrets
12. Data Protection: Compliance with Swiss data protection laws and data handling procedures
13. Force Majeure: Provisions for unforeseen circumstances preventing event execution
14. Termination: Grounds and process for agreement termination
15. Governing Law and Jurisdiction: Confirmation of Swiss law application and jurisdiction
1. Intellectual Property Rights: Required when the services include content creation, photography, or branded materials
2. Staffing Requirements: Needed when the service provider is responsible for event personnel
3. Health and Safety: Essential for large-scale events or those with specific safety requirements
4. Sponsorship and Marketing: Include when the event involves sponsor management or marketing obligations
5. Technical Requirements: Necessary for events with significant technical components like audio-visual services
6. Catering Services: Include when food and beverage services are part of the scope
7. Security Services: Required for events requiring specific security arrangements
8. Permits and Licenses: Include when specific permits are needed from local authorities
9. Sustainability Requirements: Include when environmental impact management is required
1. Schedule 1 - Service Specifications: Detailed breakdown of all services to be provided
2. Schedule 2 - Fee Schedule: Detailed pricing, payment milestones, and additional costs
3. Schedule 3 - Event Timeline: Detailed project plan including key milestones and deadlines
4. Schedule 4 - Venue Details: Specific venue information and requirements
5. Schedule 5 - Equipment List: Inventory of equipment to be provided or required
6. Schedule 6 - Contact Details: Key personnel and emergency contacts from both parties
7. Schedule 7 - Insurance Requirements: Specific insurance types and coverage levels required
8. Appendix A - Terms and Conditions: Standard terms and conditions for event services
9. Appendix B - Health and Safety Guidelines: Safety protocols and emergency procedures
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