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1. History of Communications: To be included when there have been previous notifications or warnings about the delay

2. Partial Delivery Handling: Include when there have been partial deliveries that need to be addressed

3. Financial Settlement: Include when there are outstanding payments or refunds to be processed

4. Related Purchase Orders: Include when there are other active purchase orders that may be affected

5. Alternative Arrangements: Include when proposing or requesting alternative supply arrangements

6. Reservation of Rights: Include when wanting to explicitly reserve legal rights for future claims

1. Copy of Original Purchase Order: Attachment of the original purchase order being cancelled

2. Delivery Timeline Documentation: Evidence of agreed delivery dates and actual delivery status

3. Previous Correspondence: Copies of relevant previous communications regarding the delay

4. Proof of Delay: Any documentation evidencing the delay and its impact

5. Legal Authority: If signed by a representative, documentation proving authority to cancel the purchase order