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Manual Invoice for United Arab Emirates

Manual Invoice Template for United Arab Emirates

This document serves as a standardized manual invoice template compliant with UAE federal laws, particularly Federal Decree-Law No. (8) of 2017 on Value Added Tax and related regulations. The template incorporates all mandatory fields required by UAE tax authorities, including VAT details, supplier and customer information, and necessary declarations in both English and Arabic where required. It provides a structured format for businesses to generate compliant invoices while maintaining flexibility for various business types and transaction scenarios.

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What is a Manual Invoice?

The Manual Invoice Template is designed to meet the specific requirements of UAE's commercial and tax legislation, particularly following the introduction of VAT in 2018. This template should be used when businesses need to manually generate invoices that comply with UAE federal laws, including Federal Decree-Law No. (8) of 2017 on Value Added Tax and related regulations. It contains all mandatory fields required by UAE tax authorities, such as Tax Registration Numbers (TRN), VAT calculations, and required declarations. The template is particularly useful for businesses that don't have automated billing systems, need a backup solution, or require manual invoice generation for specific transactions. It ensures compliance with both UAE tax authorities and commercial documentation requirements while maintaining professional standards in business transactions.

What sections should be included in a Manual Invoice?

1. Invoice Header: Company logo, 'Tax Invoice' label in English and Arabic, and invoice number

2. Supplier Information: Legal company name, address, TRN (Tax Registration Number), contact details, and trade license number

3. Customer Information: Client's legal name, address, TRN (if applicable), and contact details

4. Invoice Details: Invoice date, due date, reference number, and payment terms

5. Item Description: Detailed breakdown of goods/services, quantities, unit prices, and subtotals

6. Calculation Summary: Subtotal, VAT amount (5%), any discounts, and total amount in figures and words

7. Payment Instructions: Bank account details, accepted payment methods, and payment reference instructions

8. Legal Declarations: VAT-related declarations and statements as required by UAE law

What sections are optional to include in a Manual Invoice?

1. Purchase Order Reference: Include when customer requires PO number tracking

2. Delivery Details: Add for goods-based invoices including delivery date and address

3. Project References: Include for project-based billing with specific project codes or names

4. Currency Exchange: Add when invoice is in multiple currencies or requires conversion rates

5. Special Instructions: Include any customer-specific requirements or special handling instructions

6. Service Period: Add for recurring services showing period of service delivery

What schedules should be included in a Manual Invoice?

1. Item Details Schedule: Detailed breakdown of complex line items or multiple services when main invoice space is insufficient

2. Rate Card: Reference of standard rates and service codes when applicable to the invoice

3. Terms and Conditions: Standard payment and service terms when required by business relationship

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Document Type

Invoice Form

Cost

Free to use
Relevant legal definitions
























Clauses














Relevant Industries

Retail

Professional Services

Construction

Manufacturing

Technology

Healthcare

Education

Hospitality

Real Estate

Consulting

Trading

Transportation and Logistics

Financial Services

Media and Entertainment

Relevant Teams

Finance

Accounting

Accounts Receivable

Administration

Operations

Sales

Tax

Compliance

Treasury

Business Support

Relevant Roles

Finance Manager

Accountant

Accounts Receivable Clerk

Billing Coordinator

Financial Controller

Tax Specialist

Business Owner

Office Manager

Administrative Assistant

Accounts Officer

Sales Manager

Operations Manager

Finance Director

Compliance Officer

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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