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Minutes Of Annual General Meeting Of Listed Company

Minutes Of Annual General Meeting Of Listed Company Template for United Arab Emirates

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Key Requirements PROMPT example:

Minutes Of Annual General Meeting Of Listed Company

"I need Minutes of Annual General Meeting of Listed Company for our UAE real estate development company's AGM scheduled for March 15, 2025, which will include standard agenda items plus approval of a 15% cash dividend and appointment of new external auditors."

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Document background
Minutes Of Annual General Meeting Of Listed Company are a crucial corporate governance document required for all publicly listed companies in the UAE. These minutes must be prepared in accordance with UAE Federal Law No. 32 of 2021, SCA regulations, and relevant stock exchange rules. The document serves multiple purposes: it provides a legal record of shareholder decisions, demonstrates regulatory compliance, protects the company and its officers by documenting proper corporate procedure, and serves as an official reference for implementing approved resolutions. The minutes must include specific elements such as attendance details, voting results, and formal resolutions, and must be filed with relevant authorities within prescribed timeframes. They form part of the company's permanent records and may be subject to regulatory inspection or shareholder review.
Suggested Sections

1. Meeting Details: Date, time, venue, type of meeting (physical/virtual/hybrid), and company name

2. Attendance: List of board members, chairman, company secretary, external auditors, and percentage of shareholder representation

3. Meeting Constitution: Declaration of quorum and valid constitution of meeting as per Articles of Association

4. Chairman's Opening Statement: Welcome address and confirmation of meeting notice and documentation

5. Agenda Confirmation: Confirmation of the circulated agenda and any modifications

6. Previous Minutes: Confirmation and approval of previous AGM minutes

7. Board of Directors' Report: Presentation and discussion of the Board's report on company activities and financial position

8. Auditor's Report: Presentation of external auditor's report on financial statements

9. Financial Statements: Discussion and approval of annual financial statements

10. Dividend Declaration: Resolution on dividend distribution if applicable

11. Board Remuneration: Approval of board members' remuneration

12. Auditor Appointment: Appointment/reappointment of external auditors and fixing their remuneration

13. Discharge of Liability: Resolution to discharge Board and auditors from liability for the financial year

14. Closure: Time of meeting conclusion and chairman's signature

Optional Sections

1. Board Election: Required every three years or when filling vacancies - details of election process and results

2. Special Resolutions: When amendments to Articles of Association or other special resolutions are proposed

3. Corporate Actions: For discussing major corporate actions like capital changes, mergers, or acquisitions

4. Regulatory Updates: When specific regulatory matters need shareholders' attention or approval

5. Shareholders' Questions: Detailed record of Q&A session if significant matters were discussed

6. Related Party Transactions: When approval of related party transactions is required

7. Corporate Governance Report: When specific governance matters require shareholder attention or approval

Suggested Schedules

1. Attendance Register: Detailed list of attending shareholders and proxies with shareholding details

2. Voting Results: Detailed breakdown of voting results for each resolution

3. Board Report: Full text of the Board of Directors' Annual Report

4. Audited Financial Statements: Complete set of annual financial statements and notes

5. Presentation Materials: Copies of any presentations made during the AGM

6. Proxy Forms: Copies of submitted proxy forms and powers of attorney

7. Notice and Publications: Copies of meeting notice and newspaper publications

8. Regulatory Submissions: Copies of any submissions made to SCA or stock exchange regarding the AGM

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions
























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Relevant Industries

Banking and Financial Services

Real Estate and Construction

Energy and Utilities

Telecommunications

Manufacturing

Healthcare

Retail and Consumer Goods

Technology

Transportation and Logistics

Insurance

Mining and Resources

Hospitality and Tourism

Relevant Teams

Legal

Corporate Secretariat

Compliance

Corporate Governance

Investor Relations

Corporate Affairs

Executive Office

Finance

Corporate Communications

Regulatory Affairs

Relevant Roles

Company Secretary

Legal Counsel

Corporate Governance Officer

Board Secretary

Compliance Officer

Chief Legal Officer

General Counsel

Corporate Affairs Director

Investor Relations Manager

Chief Executive Officer

Chief Financial Officer

Board Director

Corporate Communications Manager

Regulatory Affairs Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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