The Contract Renewal Letter is a crucial document in Austrian business practice, used when parties wish to extend an existing contractual relationship beyond its initial term. This document type is particularly relevant under Austrian law, where contract renewals must be clearly documented and comply with the principles set forth in the ABGB (Austrian Civil Code) and, where applicable, the UGB (Austrian Commercial Code). The letter typically specifies the renewal period, confirms whether original terms remain unchanged or details any modifications, and ensures compliance with Austrian formal requirements for contract modifications. It serves as an efficient alternative to drafting an entirely new contract while maintaining legal certainty and continuity in business relationships.
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1. Letterhead and Date: Company letterhead, current date, and reference number if applicable
2. Recipient Details: Full name, title, and address of the recipient
3. Reference Line: Clear reference to the original contract including contract number and date
4. Opening Statement: Clear statement of intent to renew the existing contract
5. Contract Identification: Specific details of the original contract including parties, date, and subject matter
6. Renewal Term: Explicit statement of the new term duration and effective date
7. Confirmation of Terms: Statement confirming whether original terms remain unchanged or reference to modifications
8. Closing and Signatures: Request for countersignature if required, closing statement, and signature block
1. Modified Terms: Section detailing any changes to the original contract terms, used only when terms are being modified
2. Price Adjustments: Details of any price changes or updated fee structures, included only if prices are being modified
3. Performance Review: Brief summary of contract performance to date, included when relevant to renewal decision
4. Acknowledgment Section: Space for counter-party to acknowledge and accept renewal, used when formal acceptance is required
5. Deadline for Response: Include when a response is required by a specific date
1. Schedule of Updated Prices: Detailed breakdown of new pricing structure if prices are being modified
2. Schedule of Modified Terms: Comprehensive list of any terms being modified from the original agreement
3. Service Level Updates: Any updates to service levels or performance metrics for the renewal period
4. Updated Contact Information: New contact details for key personnel or departments if changed
Relevant legal definitions
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Relevant Teams
Legal
Procurement
Contract Management
Commercial
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Operations
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Relevant Roles
Contract Manager
Legal Counsel
Procurement Manager
Business Development Manager
Account Manager
Commercial Director
Legal Operations Manager
Compliance Officer
Chief Legal Officer
Operations Manager
Project Manager
Relationship Manager
Sales Director
Administrative Manager
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