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1. Sender Details: Full legal name, address, and contact information of the party issuing the demand
2. Recipient Details: Full legal name, address, and contact information of the party in breach
3. Date: Current date of the letter
4. Reference Line: Clear subject line referencing the contract or obligation in question
5. Contract/Obligation Reference: Specific details of the original contract or obligation, including date and key terms
6. Breach Description: Clear and specific description of how the recipient has breached their obligations
7. Evidence of Breach: Factual details supporting the breach claim, including dates, specific incidents, and impact
8. Demand Statement: Clear statement of what action is required to remedy the breach
9. Timeframe: Specific deadline for compliance with the demand
10. Consequences: Statement of intended actions if compliance is not achieved by the deadline
11. Closing: Professional closing statement with signature block
1. Previous Correspondence: Reference to any previous attempts to resolve the issue, used when there has been prior communication
2. Legal Authority: Citation of relevant laws or contractual clauses, used when adding legal weight to the demand
3. Financial Details: Specific payment requirements or calculations, used when the breach involves monetary obligations
4. Without Prejudice: Legal disclaimer protecting the sender's rights, used when including settlement offers
5. Reservation of Rights: Statement preserving legal rights, used in more formal or serious breaches
1. Evidence Schedule: Copies of relevant documentation proving the breach
2. Payment Schedule: Detailed breakdown of amounts owed, if applicable
3. Correspondence Log: Timeline of previous attempts to resolve the issue
4. Contract Extract: Relevant excerpts from the original contract or agreement
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Business Manager
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Account Manager
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Commercial Director
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Company Secretary
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